Department of Health and Human Services (DHHS)
Office Specialist II Supervisor
Opening Date: January 10, 2025
Closing Date: January 24, 2025
Job Class Code: 6593Grade: 22 (81)Salary: $49,233.60 - $70,824.00 per year
Position Number: 09590-0045
Location: Augusta

This is a full-time position located in Augusta and will serve as the Assistant to the Director. This opportunity allows partial telework with management approval.

Core Responsibilities:

The purpose of this position is to provide advanced administrative services work and support the Director of the Office of Behavioral Health in the coordination, implementation, and oversight of a statewide administrative program having broad scope and diverse functions.

Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters and require proficient knowledge of modern office practices and office equipment.

Representative tasks include:
• providing complete and comprehensive support directly to the OBH Director to include drafting agendas, attending meetings and taking notes, managing the Director's day-to-day scheduling, travel arrangements, and any other administrative support needed
o identifying and forwarding informational requests and other routine and reoccurring correspondence to OBH managers, to insure follow-up
o using judgement to triage matters requiring the Director's prompt attention
o receiving phone calls on behalf of the Director from the Governor's office, Commissioner's office, clients, legislators and staff and independently responding to callers when appropriate, involving the Director as necessary
• developing and recommending new work methods and administrative policies/procedures to improve existing work practices
• assisting with human resource activities, including but not limited to supporting in the recruitment, interview, selection, and onboarding of new hires across the organization and maintaining an up-to-date organizational chart
• implementing the policies and decisions of superiors
• all other duties as assigned

The position reports directly to the OBH Director.

Minimum Qualifications:

This position requires the use of independent judgment, discretion, initiative, and decision-making on complex administrative matters.

Qualifications include training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. Preference will be given to candidates with experience in executive support.

SUPPLEMENTAL QUESTION:

In addition to the application form, please address the following supplemental question in a cover letter. If you do not address this question, your application may not be processed.

1. The Executive Assistant to the Director must have proficient knowledge of modern office practices and office equipment in order to perform diverse administrative functions. Briefly comment on your experience and skill in using modern office practices and automation technology to accomplish your work.

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Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Behavioral Health (OBH) within DHHS is responsible for providing leadership and active partnership in Maine's comprehensive system of support to communities and individuals with substance use and mental health conditions through a network of community providers.

The OBH takes responsibility for a behavioral health continuum of care that serves the whole person, the whole community. We promote a population health approach that includes a full spectrum of services from early intervention, treatment, crisis care, to recovery. Our role is to ensure Mainers with mental health, substance use, and co-occurring disorders are not just symptom free but living a life of dignity, hope, and meaning. We partner with providers, communities, and citizens to offer support, resources, education, training, technical assistance, and services.

Application Information:

Please submit all documents or files in PDF format.

For additional information about this position please contact Adrienne Leahey, Chief Operating Officer of OBH at Adrienne.Leahey@Maine.gov

To apply, please upload a resume and a cover letter briefly addressing the supplemental question.

To request a paper application, please contact Mandy.L.Harman@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan - The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.