Your time is now to be your exceptional best at Old Mutual!

Job Description

Are you a flexible, self driven individual with a strong can-do attitude? Are you capable of managing multiple deliveries and stakeholders without getting flustered? With a high level of integrity, maturity and values confidentiality..Then we are looking for you…

This exciting opportunity provides a +- 18 month learning opportunity building perspective of the OMiX businesses as a whole. Following the period as Executive Assistant, the candidate will be well positioned to move into a role within OMiX, or the broader Old Mutual group, and will be supported in doing so, subject to acceptable performance.

This role provides support to the OML Chief Operating Officer (COO) on key strategic projects and day to day deliverables. The role involves working closely with the COO and OMiX Exco and other key stakeholders both within and outside the broader Old Mutual Limited business.

Note: This is not a secretarial / personal assistant role and requires an individual with a relevant postgraduate degree.

Key Performance Areas:

Role Description / Key Performance Areas

Strategic and Administration Support

• Assist with running the office of the COO.
• Drive enterprise wide OMiX projects.
• Assisting with tracking strategy and delivery across the OMiX portfolio.
• Assist with managing and co-ordinating initiatives and workstreams across the OMiX portfolio.
• Performs administrative duties for the COO, including presentations, minutes and other tasks.
• Co-ordinates resources to gather information and may prepare first draft of various reports.
• Prepares presentations with little input from senior.
• Responsible for ensuring relevant matters are included on Exco agendas and committee meetings.
• Required to investigate and research various ad-hoc business-issues, strategic initiatives, and developments.
• Required to respond timeously and professionally to a variety of ad hoc projects, business issues, client requests and stakeholder requests, etc. that impact across the organization.
• Ensures senior is equipped with necessary documentation to proceed with meetings.
• Represents the executive on certain ad hoc projects, meetings and events as required.

Relationship Building

• Builds and maintains relationships with executives and senior management in OML Human Capital and across OML.
• High level of contact with external parties, stakeholders and clients as required.

Communication and Engagement

• Prepares reports and presentations for the COO.
• Leads the project management of key events on behalf of the COO.
• Communicating and escalating important issues appropriately.

Personal Effectiveness

• Accountable for service delivery through own efforts.
• Individually accountable for managing own time, tasks, and output quality.
• Makes increased contributions by broadening individual skills.
• Collaborates effectively with others to achieve personal results.
• Accepts and lives the company values.
• Able to manage senior stakeholders and influence outcomes and delivery.

Requirements: Skills, Qualifications and Experience required

• The successful candidate should have very strong communication, presentation, numerical and analytical skills.
• Postgraduate Financial or Commercial (or any other relevant) degree
• A minimum of 5 years working experience (financial services industry would be an advantage).
• Management Consulting experience highly advantageous.
• A keen interest in the Financial Service Industry.
• Experience of working with senior level clients.
• Ability to manage complex and highly confidential information.
• Numerate, with the ability to present and analyse data and information.
• Excellent command of the English language, both in communication ability and in drafting skills.
• Knowledge of advanced MS office applications, including Word, Excel, PowerPoint and Outlook.
• Excellent social skills, able to operate with diplomacy, tact and empathy.

Key behavioural skills and attributes required to fulfil this role:

• Have a bias towards execution and delivery.
• Leading with Influence.
• A high degree of personal organisation and self-management.
• Comfortable delivering within tight deadlines, which are liable to change at short notice.
• A self-starter, showing strong action orientation, with excellent organisational, planning and prioritising skills.
• Assumes responsibility and accountability for the successful completion of tasks and maintains a high standard of excellence.
• Displays strong attention to detail, high level of accuracy in his/her work and be able to perform under pressure.
• Strong project management skills/ability to see projects completed.
• Experience in stakeholder management and liaising at a Senior Management level.
• Solid interpersonal skills, showing an ability to work through influence rather than control; and to be able to interact at all levels and facilitate the delivery of decisions.
• Strong levels of maturity and ability to handle stress and sensitive interpersonal and other matters if needed.
• Clear ability to build and maintain relationships and networks.
• Ability to work both in a team and independently.
• Be reliable, have integrity and display a professional approach. Maintain confidentiality of all

Additional Details:

• In addition to knowledge, skills and experience relating to the incumbent’s area of business expertise, emphasis will be placed on planning and organising skills as well as excellence in communication (written and verbal), engagement and interpersonal skills.
• A broad understanding of our industry, organisation, products, intermediaries, and customers will be an advantage.

Competencies

• Collaboration (Relating)
• Customer First
• Execution
• Innovation (Perspective)
• Leading with Influence
• Personal Mastery (Learning)
• Strategic

Skills

Accountability, Analytical Thinking, Communication, Financial Services, Interpersonal Communication, People Management, Presentations, Strategic

Education

Bachelors Degree (B): Financial Management

Closing Date

22 September 2023

Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.

All prospective employees are required to disclose their vaccination status as part of the recruitment process.

Please refer to the Old Mutual’s Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.