Executive/Personal Assistant

Description

We are seeking a highly organized and detail-oriented Executive and Personal Assistant to our owner. This is a unique one-of-a-kind career that allows you to collaborate with top business partners while working personally with our owner. The ideal candidate will be providing personal and professional support and assist our Property Manager with maintaining our current book of properties. This position demands someone who is always on and ready to assist at any time. You must be proactive, think on your feet and quick to resolve challenges.

Responsibilities:

• Frontline communication between owner and business partners
• Maintain professional and personal appointment schedule
• Book air travel, lodging, ground transportation and dining reservations
• Expense tracking and reimbursement requests
• Manage company and personal financial information
• Plan, organize, set up and participate in specialty events
• Word processing, professional writing, proposals and letters.
• Identify, order, pick up and deliver of professional and personal items.
• Other administrative and clerical duties as necessary
• Protect operations by maintaining confidentiality
• Help the executive restore work-life balance and freely focus on what is most important
• Always on and ready to assist at any time. This can include late nights, early mornings, weekends, and errands as requested.
• Maintain highly organized and confidential files
• Assist executive with minimal personal matters
• Assist tax manager with collection of tax work
• Personal finance bookkeeping including accounts payable and receivable and reconciliation of accounts
• Assist executive with homeowners and vehicle insurance, registration, etc.
• Household management as needed

Additional Skills & Qualifications

Personal & Professional Requirements

Proficient with Technology: You should be comfortable using various tools and software to manage tasks efficiently.

High Emotional Intelligence We need someone who remains calm and is quick to solve problems, leaving others at ease.

Innovative and Creative. You should be quick to contribute to new initiatives and creative in your work.

Relationship Skills. Quickly building trusting relationships is key; you should be able to work well with others and communicate effectively.

Trustworthy and Loyal: We’re looking for someone who is reliable and committed to staying with and growing with the firm long-term.

Above and Beyond Work Ethic: This is not a 9-to-5 job. We need someone who is dedicated and willing to put in the extra effort to help the firm succeed.

Valid driver's license

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $55000.00 - $60000.00/yr.

Paid time off + company holidays
Health, dental, and vision insurance
Health and dependent care FSAs
Optional short- and long-term disability, and life insurance plans
401k with company match

Workplace Type

This is a fully onsite position in La Vista,NE.

Application Deadline

This position is anticipated to close on Apr 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.