Location: Hybrid. San Francisco office. MUST be able to come to the office 2 -3 days per week.

Finance and Legal Assistant

The Opportunity

The Finance and Legal Assistant works closely with the Finance, Accounting and Legal teams, and is responsible for matters relating to regulatory and corporate governance, US and international compliance, policy documentation, international banking, and global audit support. The Finance and Legal Assistant reports directly to the CFO and works at the Room to Read headquarters office in San Francisco.

What You’ll Do

Compliance & Governance

• Manage Room to Read’s global compliance tracker , overseeing submissions and key deadlines for corporate and tax filings for 20+ global legal entities .

• S upport global audits and improving global corporate governance procedures .

• Facilitate communications with Room to Read’s audit committee and global statutory boards, coordinating meetings, support maintenance of corporate minute books, draft resolutions, and maintain relationships with external corporate secretaries in Asia, Africa and Europe to ensure effective governance and compliance.

• Manage the c onsent a genda for g lobal b oard m eetings.

• Manage US state registrations, business licenses, and US individual state charitable permits; manage the relationship with external advisors (Affinity) to ensure all registrations are filed in a timely and efficient manner.

• Lead administration of Room to Read’s global banking network and support CFO to ensure all compliance and regulatory requirements are fulfilled and ensure the security of the organization’s banking network and mitigate the organization’s financial risk .

• Own g lobal t ravel and e xpense p olicy and manage updates to global rates for accommodations and per diems.

• Track whistleblower incidents and develop comprehensive reports for the CEO, Executive Leadership Team, and audit committee.

• Lead trainings on security monitoring and vetting policies, processes, and procedures, and conduct quarterly vetting for all current employees, vendors, and partners.

Administrative Support

• Manage activities of the CFO ’s o ffice, including managing an active calendar, expense reporting, arranging travel, compiling and distributing meeting agendas and deliverables, managing meeting technology, communicating directly and on behalf of the CFO with b oard members, staff, and external relationships, and supporting PR related engagements.

• Support in building out CFO’s social media presence to align with our organizational priority to strengthen our brand and thought leadership platform.

• Lead department-wide communication and engagement through planning and facilitating bi-annual s enior l eadership t eam c onferences (San Francisco and Delhi), department meetings, team engagement events, and other functions.

• Support with planning, tracking deliverables, and managing resources for department and cross functional meetings (such as policy governance and compliance meetings, quarterly compliance meetings, and department meetings) to improve their structure and productivity .

• Support our organizational commitment to environmental sustainability.

• S upport Finance and Legal technology initiatives and join the f inance and l egal t echnology t eam meetings to further our technology roadmap.

• Act as office notary.

• Ad hoc requests from CFO and Finance and Legal Senior Leadership Team as needed.

What You’ll Bring

Required:

• Bachelor’s degree .

• A minimum of 1- 2 years ’ administrative support experience

• Understanding of financial and legal compliance and governance.

• Demonstrated ability to arrange and facilitate meetings.

• Ability to identify and implement process improvements.

• Experience mak ing decisions independently and as part of a team .

• Strong organizational skills and ability to manage multiple projects simultaneously .

• Strong written and verbal communication skills in English .

• Proficient in Adobe Acrobat, Microsoft Office suite, and Outlook .

• Flexibility for early morning and evening phone calls as required .

• Ability to travel internationally .

• Ability to obtain n otary p ublic certification within the first 90 days of employment .

• Must have a passion for Room to Read’s mission to create a world free from illiteracy and gender inequality.

Preferred:

• A keen interest in technology innovation and openness to AI , c ontinuous learning, professional development , and personal growth.

• Experience traveling and/or living internationally or working across cultures

We Offer

Compensation: The salary for this role is $68,640. Compensation may vary depending on several factors including, but not limited to, experience, skill set, and relevant education or certifications.

• 100% employer-paid premiums for medical, dental, and vision coverage

• 22 days of PTO + 11 paid holidays

• Immediate enrollment in a 401(k) plan with up to a 6% match

• Certified Great Place to Work

About Room to Read:

Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education. We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions. We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale . Room to Read has benefited more than 45 million children and has worked in 24 countries and in more than 213,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom. Learn more at www.roomtoread.org.

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled