Job description

Job responsibilities

Primary Responsibilities:

The following are the core responsibilities of the Finance Manager. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

Finance Management and Liaison:

Serve as the primary contact for all finance-related matters with NHSE, ICB and the practice accountant

Address any payroll related queries raised by staff.

Manage practice finances to maximise income and cost-saving opportunities including negotiation and procurement to reduce expenditure.

Ensure timely payment of invoices.

Financial Stability and Cash Flow:

Handle payment processing and reconciliation and credit management,

Support the Managing Partner to ensure the practice maintains financial stability while accurately monitoring cash flow, and forecasting income and workflow.

Cash Management:

Maintain an effective system for the handling petty cash, cheques and cash-less payments.

Ensure safe storage and banking of petty cash.

Oversee the management of records and payments to HMRC and pension providers including NHS Pensions.

Oversee the management of pension scheme records including NHS Pensions scheme and retaining accurate records.

Implement a robust claiming process for current and future opportunities.

Ensure bank reconciliations are completed in a timely manner and chase outstanding payments.

Ensure submission of year-end data to the practice accountant

Understand and brief the management team on financial implications of contract and legislative changes affecting the practice.

Maintain an effective working relationship with the ICB, ensuring the practice receives a proportionate and equitable allocation of resources.

Implement a financial management system that is robust, compliant and supports current activities and future growth.

Produce and present financial reports including detailed budgets and cash flow forecasts

In conjunction with the practice accountant produce draft accounts and associated information

Ensure that all accountancy software is up to date and relevant.

Maintain external relationships with key stakeholders, including banks (and other sources of finance as appropriate), commissioners and the partnership accountants.

Identify income maximisation and cost saving opportunities including negotiation and procurement.

Identify and develop new supply opportunities to improve the quality, service and value for money of goods and services.

Manage trustees (Plympton Health Centre) payroll.

Comply with the requirements of the Care Quality Commission and other regulatory bodies

Attend and actively participate in practice management meetings

Address issues as they arise to keep the service running smoothly

Work in cohesion with Beacon Medical Group and oversee matters of finance relating to the management of Plympton Health Centre including ancillary staff payroll

Job responsibilities

Primary Responsibilities:

The following are the core responsibilities of the Finance Manager. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

Finance Management and Liaison:

Serve as the primary contact for all finance-related matters with NHSE, ICB and the practice accountant

Address any payroll related queries raised by staff.

Manage practice finances to maximise income and cost-saving opportunities including negotiation and procurement to reduce expenditure.

Ensure timely payment of invoices.

Financial Stability and Cash Flow:

Handle payment processing and reconciliation and credit management,

Support the Managing Partner to ensure the practice maintains financial stability while accurately monitoring cash flow, and forecasting income and workflow.

Cash Management:

Maintain an effective system for the handling petty cash, cheques and cash-less payments.

Ensure safe storage and banking of petty cash.

Oversee the management of records and payments to HMRC and pension providers including NHS Pensions.

Oversee the management of pension scheme records including NHS Pensions scheme and retaining accurate records.

Implement a robust claiming process for current and future opportunities.

Ensure bank reconciliations are completed in a timely manner and chase outstanding payments.

Ensure submission of year-end data to the practice accountant

Understand and brief the management team on financial implications of contract and legislative changes affecting the practice.

Maintain an effective working relationship with the ICB, ensuring the practice receives a proportionate and equitable allocation of resources.

Implement a financial management system that is robust, compliant and supports current activities and future growth.

Produce and present financial reports including detailed budgets and cash flow forecasts

In conjunction with the practice accountant produce draft accounts and associated information

Ensure that all accountancy software is up to date and relevant.

Maintain external relationships with key stakeholders, including banks (and other sources of finance as appropriate), commissioners and the partnership accountants.

Identify income maximisation and cost saving opportunities including negotiation and procurement.

Identify and develop new supply opportunities to improve the quality, service and value for money of goods and services.

Manage trustees (Plympton Health Centre) payroll.

Comply with the requirements of the Care Quality Commission and other regulatory bodies

Attend and actively participate in practice management meetings

Address issues as they arise to keep the service running smoothly

Work in cohesion with Beacon Medical Group and oversee matters of finance relating to the management of Plympton Health Centre including ancillary staff payroll

Person Specification

Experience

Essential

• - Ability to exploit and negotiate opportunities to enhance service delivery
• - Ability to challenge third parties with invoice or payment query and discrepancies.
• - Excellent communication skills (written, oral and presenting)
• - Strong IT skills (Microsoft Office, Sage Payroll & QuickBooks)
• - Excellent leadership skills
• - Strategic thinker and negotiator
• - Ability to prioritise, delegate and work to tight deadlines in a fast-
• paced environment
• - Effective time management (Planning & Organising)
• - Ability to network and build relationships
• - Proven problem solving & analytical skills
• - Ability to develop, implement and embed policy and procedure
• - Ability to motivate and train staff
• - Work Autonomously
• - Flexible and cooperative
• - Excellent interpersonal skills
• - Motivated and proactive
• - Ability to use initiative and judgement
• - Forward thinker with a solutions focused approach
• - High levels of integrity and loyalty
• - Sensitive and empathetic in distressing situations
• - Is able to present information in order to influence difficult financial
• decisions
• - Ability to work under pressure
• - Confident, assertive and resilient
• - Ability to drive and deliver change effectively
• - Ability to motivate teams, enhance morale and maintain a positive
• working environment, including team building sessions

Desirable

• - Systmone user skills
• - Undertaking clinical searches

Qualifications

Essential

• AAT Accounting Qualification
• Excellent standard of education with excellent literacy and numeracy skills

Desirable

• Educated to degree level in healthcare or business

Additional Criteria

Essential

• - Flexibility to work outside of core office hours
• - Disclosure Barring Service (DBS) check
• - Maintain confidentiality at all times
• - Full UK driving licence

Experience

Essential

• - Ability to exploit and negotiate opportunities to enhance service delivery
• - Ability to challenge third parties with invoice or payment query and discrepancies.
• - Excellent communication skills (written, oral and presenting)
• - Strong IT skills (Microsoft Office, Sage Payroll & QuickBooks)
• - Excellent leadership skills
• - Strategic thinker and negotiator
• - Ability to prioritise, delegate and work to tight deadlines in a fast-
• paced environment
• - Effective time management (Planning & Organising)
• - Ability to network and build relationships
• - Proven problem solving & analytical skills
• - Ability to develop, implement and embed policy and procedure
• - Ability to motivate and train staff
• - Work Autonomously
• - Flexible and cooperative
• - Excellent interpersonal skills
• - Motivated and proactive
• - Ability to use initiative and judgement
• - Forward thinker with a solutions focused approach
• - High levels of integrity and loyalty
• - Sensitive and empathetic in distressing situations
• - Is able to present information in order to influence difficult financial
• decisions
• - Ability to work under pressure
• - Confident, assertive and resilient
• - Ability to drive and deliver change effectively
• - Ability to motivate teams, enhance morale and maintain a positive
• working environment, including team building sessions

Desirable

• - Systmone user skills
• - Undertaking clinical searches

Qualifications

Essential

• AAT Accounting Qualification
• Excellent standard of education with excellent literacy and numeracy skills

Desirable

• Educated to degree level in healthcare or business

Additional Criteria

Essential

• - Flexibility to work outside of core office hours
• - Disclosure Barring Service (DBS) check
• - Maintain confidentiality at all times
• - Full UK driving licence

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Pathfields Medical Group

Address

Laira Surgery

95 Pike Road

Plymouth

Devon

PL3 6HG

Employer's website

https://www.pathfields.co.uk (Opens in a new tab)