• Job Description

  Req#: 51477890

  Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.
  
  Military Veterans and Reservists are encouraged to apply.

  These are just a few of the benefits you can expect from working with Savage:

  • Face of the office - onsite presence (5 days in office)
  • A culture that appreciates our Team Members
  • Paid Time Off (“PTO”), Paid holidays & Profit Sharing
  • Excellent benefits including medical, dental, vision, life, disability, 401(k)
  • Commitment to helping our Team Members do things that they never dreamed possible

  As the Office Assistant, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up workstations for new hires, and general clerical duties as assigned.
  
  What you will be doing:

  • Manage customer orders and inventory systems
  • Answer phones and assist with customer needs
  • Plan and organize meetings and events as necessary
  • Accountable for all office functions by maintaining control of the ability to meet customer expectations
  • Monitor Emails throughout the day for order status changes/additions, and other customer needs
  • Faxing/emailing of Bill of Ladings to customers and designated parties (as required)
  • Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)
  • Book travels arrangements for management as needed
  • Responsible for accounts payable and receivable efforts including month-end process
  • Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)
  • Coordinate office equipment maintenance and service with vendors
  • Manage all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine, and Sulphur Trucking
  • Running errands (off-site mailings, etc.)
  • Assist other departments and operations with special projects and be able to follow through with assignments from start to completion

  Requirements of a successful Office Assistant:

  • Accounting experience is required
  • Knowledge of principles and practices of organization, planning, records management, research, and general administration
  • follow written and/or verbal instructions with minimal supervision
  • Experience in logistics should be highlighted
  • Proficient with PowerPoint, Excel, Word, and web-based data and reporting systems (Power BI)
  • Familiarity with survey platforms, such as SurveyMonkey, would be a plus
  • Build visual presentations (PowerPoint) and internal safety communications
  • Compile, process, and do basic analysis of safety data

  Here are some of the physical requirements:

  • Commitment to working safely at all times
  • Must be physically able to do the following:
  • Sit for long periods
  • Work with telephones, computers, and other office equipment
  • Consistently sit, reach, climb, stoop, kneel, and crouch
  • Lift up to 25lbs without accommodations

  Additional Information:

  • A complete job description is available upon request
  • Savage is an Equal Opportunity Employer and maintains a drug-free workplace
  • California Residents Job Application Privacy Notice
    https://savageco.com/careers/california-residents-job-applicant-privacy-notice/

  Apply Now

• About the company

  Since 1946, Savage Services has been helping companies safely move and manage mission critical materials with worry free consistency.

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