Please make sure to attach your resume to complete your application.

Summary:

We are seeking a Grants Manager who will help hundreds of animal rescues and shelters across the country do more for animals. This person will be an integral part of a highly collaborative team at one of the nation’s largest animal welfare grant makers. Since 2001, the ASPCA has given more than $200 million in grants to more than 3,500 animal shelters, municipal and governmental agencies, rescue groups, universities, and other mission-aligned organizations nationwide to further the ASPCA’s programmatic goals. These goals include ending the euthanasia of dogs, cats, and equines, except when it is the more humane and responsible option, and ending systems and practices that perpetuate animal cruelty.

Our grants aim at these goals in ways that include building local and regional capacity across the country; supporting direct response to disasters, cruelty, and other emergencies; researching new approaches to specific animal welfare issues; developing and testing pilot programs to improve impact; disseminating best practices; and increasing protections for animals and/or decreasing their suffering through legislation, policy initiatives, or shifts in practices or perceptions.

We are seeking a Grants Manager whose primary focus will be to support the ASPCA Subaru Grant Program. The goal of this program is to help save lives, celebrate the ASPCA’s and Subaru’s shared love for pets, and raise awareness of pets in need through community outreach and media exposure. Grant funds support collaboration between local animal welfare organizations and their Subaru retailer partners during Subaru Loves Pets Month every October.

The Grants Manager is a member of the organization’s Grants Team and manages and supports the grant lifecycle for each of their assigned grant requests. Their responsibilities include working daily within the grantmaking databases (Fluxx and Airtable), providing timely, high-quality support to all internal and external clients (grant applicants; grantees; ASPCA staff), and working with other members of the Grants Team to facilitate efficient grantmaking processes and support team operations and organizational initiatives.

This remote-based position (which requires travel, as described below) is open to all candidates based within the United States. This position can also be performed from the ASPCA’s midtown location in New York City.

We will accept applications through December 27, 2023.

Responsibilities:

Responsibilities will include, but are not limited to:

Manage ASPCA Subaru Grants Program (~85%)

• Represent the ASPCA by providing outstanding service including technical support, problem-solving, follow-up and other guidance as needed to ASPCA Subaru Program grantees in initiating and completing applications and reporting on their grants.
• Screen ASPCA Subaru Program grant applications for missing or incomplete data; conduct due diligence and ensure compliance with ASPCA standards; manage pre- and post-grant processes including application review, approval and contracting, grant payments, grantee reports, and grant close-outs.
• Create, update and revise a Standard Operating Procedure (SOP) for the Subaru Program application submission and review process. Identify areas for improvement, propose solutions and implement changes.
• Design and deliver Subaru Program grant application due diligence training to Grants Team.
• Support ASPCA Subaru Program Grant Officers throughout the ASPCA Subaru grants lifecycle.
• Track Subaru Program grant-related questions that get escalated to leadership and ensure they are resolved in a timely manner.

Grants Administration and Support (~15%)

• Work closely with other members of the Grants Team to ensure consistency in grantmaking and alignment of grants management practices.
• Identify gaps and propose solutions for grants policies and procedures, maintaining and updating Standard Operating Procedure (SOP) documentation as needed and directed.
• Process grant portal registrations and monitor grants mailbox.
• Support other grantmaking and projects as needed and directed.

Exemplifies the ASPCA’s Core Values:

• Has Commitment and dedication to improving the lives of animals
• Demonstrates Ownership and feels responsible for outcomes
• Believes in Team – that we are stronger together
• Seeks to Elevate others and reimagine what is possible
• Focuses on Impact, specifically making change for animals

Education and Experience Requirements:

• High School diploma, GED, or equivalent professional experience required
• Experience with grantmaking strongly preferred; experience writing/applying for grants preferred
• 3 years customer service and/or customer support experience required
• Experience using grants management databases or other Customer Relationship Management tools (CRMs) a plus
• Experience with animal welfare, animal shelters, animal rescue and/or animal care strongly preferred

Skills and Qualifications

• Ability to provide high levels of customer service to a diverse group of grant applicants, many of whom may be new to the grant making process
• Collaborative team player with strong interpersonal skills
• Self-guided and motivated by working toward goals and achieving results; requires minimal supervision while still working closely with other members of the team
• Proficient in a variety of computer programs with an affinity for adopting new technology quickly; experience with Airtable or other database applications (like Excel) preferred; experience with Fluxx highly preferred
• Adept at developing and refining processes
• Strong communication skills including the ability to professionally represent the ASPCA in oral and written communications with other organizations and individuals outside the ASPCA.
• Highly organized with a strong attention to detail – able to consistently bring attention even when engaged in repetitive tasks
• Ability to cultivate strong relationships with internal and external stakeholders
• Brings empathy and compassion to the grant-making process with the understanding that difficult decisions will sometimes be required to maintain our focus on the big picture
• Ability and willingness to travel up to 10% of the time as needed

Compensation and Benefits:

The applicable target hiring range for this remote role is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. We have organized the U.S. varying costs of labor index into three geographic zones. As a point of reference, below, we have included our ASPCA locations by geographic zone to illustrate what the hiring range would be in each of the following areas.

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

• Zone 1 (For example, Asheville, NC; Champaign, IL; Columbus, OH; Gainesville, FL; Miami, FL; Oklahoma City, OK; Overland, KS; Union, MO; Weaverville, NC): $61,000 - $66,000

• Zone 2 (For example, Washington D.C.; Los Angeles, CA): $67,000 - $72,000

• Zone 3 (For example, New York, NY): $71,000 - $76,000

For remote positions, you can view which zone applies to you based on your location. For questions regarding other locations not found on the list, please send an email to Careers@aspca.org for more information.

For more information on our benefits offerings, visit our website .

Qualifications:

Language:

Education and Work Experience:

Our EEO Policy:

The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process.

Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances.

ASPCA is an Equal Opportunity Employer (M/F/D/V).

Please don’t forget to attach your resume to complete your application.