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Job Description
- Req#: E0046-25-0032?language=en&page=563&sort=publicationDateDesc
- Clinical Innovation
- Primary Care Development Practice and Network Support
- Training and Education
- Integrated Care
- Good Governance
- Create and send out offer letters and contracts of employment
- Complete all pre-employment checks and go through full HR clearance process
- Complete New Starter Forms to be sent to payroll
- Create logins and provide appropriate access on CRGPA systems for example Cezanne, Blue Stream, NHS smartcards, etc.
- Update database and organisation structure charts.
- Sending acknowledgment of resignations
- Completing leavers form to be sent to payroll
- Completing leavers form to be send to appropriate Departments
- Conducting exit interviews
- Updating date database and organisation structure charts;
- Revoking accesses on CRGPA systems
- Create and send out offer letters and contracts of employment
- Complete all pre-employment checks and go through full HR clearance process
- Complete New Starter Forms to be sent to payroll
- Create logins and provide appropriate access on CRGPA systems for example Cezanne, Blue Stream, NHS smartcards, etc.
- Update database and organisation structure charts.
- Sending acknowledgment of resignations
- Completing leavers form to be sent to payroll
- Completing leavers form to be send to appropriate Departments
- Conducting exit interviews
- Updating date database and organisation structure charts;
- Revoking accesses on CRGPA systems
- Educated to GCSE level or equivalent (Maths and English essential)
- Advanced IT skills
- Microsoft Office Package
- CIPD Level 3
- Experience of working in a HR Administrative role and an understanding of HR processes.
- Experience of working with Microsoft packages including Word, Excel and PowerPoint.
- Experience of coaching staff on using new HR and training systems.
- Experience of recruitment and induction.
- Ability to work on own initiative without supervision and prioritise own workload.
- Ability to solve problems.
- Ability to work under pressure with conflicting demands.
- Self-motivated.
- Ability to adapt to a changing workload and priorities.
- Ability to relate to all levels of the organisation confidently and effectively.
- Ability to create and maintain effective working relationships.
- Ability to work in line with strict guidelines in respect of confidentiality.
- To be professional at all times, and work in line with the organisations values.
- Educated to GCSE level or equivalent (Maths and English essential)
- Advanced IT skills
- Microsoft Office Package
- CIPD Level 3
- Experience of working in a HR Administrative role and an understanding of HR processes.
- Experience of working with Microsoft packages including Word, Excel and PowerPoint.
- Experience of coaching staff on using new HR and training systems.
- Experience of recruitment and induction.
- Ability to work on own initiative without supervision and prioritise own workload.
- Ability to solve problems.
- Ability to work under pressure with conflicting demands.
- Self-motivated.
- Ability to adapt to a changing workload and priorities.
- Ability to relate to all levels of the organisation confidently and effectively.
- Ability to create and maintain effective working relationships.
- Ability to work in line with strict guidelines in respect of confidentiality.
- To be professional at all times, and work in line with the organisations values.
Job summary
Are you looking to contribute your skills in a dynamic and supportive environment? A fantastic opportunity to join our HR team and be a part of the overall vision of Coventry & Rugby GP Alliance has become available, and we are currently seeking a driven and dedicated individual to fill the role of HR Administrator.
In this position, you will support us with achieving our goals, while also contributing to the overall success of our organisation.
At Coventry and Rugby GP Alliance, we pride ourselves on fostering a culture of innovation, growth, and continuous learning. As a member of our team, youll have the opportunity to work alongside talented professionals who are committed to delivering excellence and driving positive change within our industry.
Main duties of the job
To assist the HR Manager in providing a comprehensive HR administration service, and to be the first point of contact for all general HR enquiries from both internal and external stakeholders, referring queries where necessary to the appropriate member of the function/organisation. You will use effective people skills to ensure good relationships with the employees and external contacts at all times.
The HR administration service you will provide will cover the full employment lifecycle, i.e. recruitment & selection, employment matters, employee relations, operational support, and leaver administration.
About us
Coventry & Rugby GP Alliance is a private company limited by shares, wholly owned by local Coventry and Rugby GP practices.
As a GP led organisation, we represent 54 GP Practice shareholders and cover nearly 420,000 patients.
We describe our work in terms of Supporting, Innovating, Developing and Educating - we are on the S.I.D.E. of general practice and we have developed our Operational Plan for 2019/20 to describe what we are going to do over this year to ensure that we continue to high quality, accessible and responsive services for both practices and patients.
We have identified key areas that we will focus on to build upon and improve our existing services. These are our strategic priorities
Clinical Service Improvement & Delivery
Date posted
10 April 2025
Pay scheme
Other
Salary
£23,000 to £25,000 a year depending on experience
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
E0046-25-0032
Job locations
1 The Boiler House, Electric Wharf
Sandy Lane
Coventry
CV1 4JU
Job descriptionJob description
Job responsibilities
Recruitment & Selection
Check recruitment request forms and job descriptions to ensure all requests are in line with the Recruitment and Selection policy.
Advertise vacancies as per the recruitment requests raised by the recruiting managers.
Record Equality & Diversity related information.
Check applications prior to the shortlisting process for declarations of convictions, disability, work permits and job share requests and to advice the Recruiting Managers accordingly.
Organise interviews for short-listed applicants, including overseeing preparation and distribution of interview and assessment packs.
Monitor and manage the post interview process, i.e. informing applicants of interview outcomes, filing records on unsuccessful applicants and overseeing the HR clearance process for all successful applicants.
Provide basic advice on the policies and procedures to employees and managers.
Ensure completion of all pre-employment checks for successful candidates in a timely manner, ensuring legislative and regulatory compliance.
Responsible for the new starter process including
Induction
Communicate details of new recruits to recruiting managers to ensure facilities and equipment are readily available upon commencement of employment.
Ensure new employees receive induction packs and associated information on their first day of employment.
Make necessary arrangements for new employees to attend appropriate training.
Employment
Manage probationary review meeting documentations, providing guidance to Line Managers and making sure the probation review meetings are arranged and outcomes communicated back to HR in a timely fashion.
Action the probation outcomes (i.e. unsuccessful probations, extended probations and successful probations).
Advise line mangers on attendance, performance and conformance issues in line with the company policies.
Record attendance, performance and conformance issues in staff personnel files.
Manage holidays process, ensuring employees and line managers follow the holiday process.
To be responsible for the leavers process including
Operational Support
Assist the HR Manager in developing and implementing new projects.
Support HR Officer/Advisor with day to day activities to ensure all HR activities run smoothly and concurrently, especially during periods of staff absences.
Ensure staff information and records are kept in line with local and audit requirements.
Maintain an up-to-date procedures manual for all HR administration duties.
Produce data for the HR KPI reporting.
Job responsibilities
Recruitment & Selection
Check recruitment request forms and job descriptions to ensure all requests are in line with the Recruitment and Selection policy.
Advertise vacancies as per the recruitment requests raised by the recruiting managers.
Record Equality & Diversity related information.
Check applications prior to the shortlisting process for declarations of convictions, disability, work permits and job share requests and to advice the Recruiting Managers accordingly.
Organise interviews for short-listed applicants, including overseeing preparation and distribution of interview and assessment packs.
Monitor and manage the post interview process, i.e. informing applicants of interview outcomes, filing records on unsuccessful applicants and overseeing the HR clearance process for all successful applicants.
Provide basic advice on the policies and procedures to employees and managers.
Ensure completion of all pre-employment checks for successful candidates in a timely manner, ensuring legislative and regulatory compliance.
Responsible for the new starter process including
Induction
Communicate details of new recruits to recruiting managers to ensure facilities and equipment are readily available upon commencement of employment.
Ensure new employees receive induction packs and associated information on their first day of employment.
Make necessary arrangements for new employees to attend appropriate training.
Employment
Manage probationary review meeting documentations, providing guidance to Line Managers and making sure the probation review meetings are arranged and outcomes communicated back to HR in a timely fashion.
Action the probation outcomes (i.e. unsuccessful probations, extended probations and successful probations).
Advise line mangers on attendance, performance and conformance issues in line with the company policies.
Record attendance, performance and conformance issues in staff personnel files.
Manage holidays process, ensuring employees and line managers follow the holiday process.
To be responsible for the leavers process including
Operational Support
Assist the HR Manager in developing and implementing new projects.
Support HR Officer/Advisor with day to day activities to ensure all HR activities run smoothly and concurrently, especially during periods of staff absences.
Ensure staff information and records are kept in line with local and audit requirements.
Maintain an up-to-date procedures manual for all HR administration duties.
Produce data for the HR KPI reporting.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Experience
Essential
Qualifications
Essential
Desirable
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Coventry And Rugby GP Alliance
Address
1 The Boiler House, Electric Wharf
Sandy Lane
Coventry
CV1 4JU
Employer's website
https://www.coventryrugbygpalliance.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Coventry And Rugby GP Alliance
Address
1 The Boiler House, Electric Wharf
Sandy Lane
Coventry
CV1 4JU
Employer's website
https://www.coventryrugbygpalliance.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.