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Job Description
- Req#: A0397-25-0000?language=en&page=1040&sort=publicationDateDesc
- We are seeking an experienced and dedicated HR assistant, with an NVQ Level 3 qualification and someone who is looking to contribute to the effective running of the practice, maintaining a positive, collaborative working relationship with our friendly and welcoming team?
- We are seeking an experienced and dedicated HR assistant, with an NVQ Level 3 qualification and someone who is looking to contribute to the effective running of the practice, maintaining a positive, collaborative working relationship with our friendly and welcoming team?
Job summary
Cardinal Medical Practice has a fantastic and highly rewarding opportunity for a dedicated and motivated HR Assistant to join our progressive and innovative training practice, which encourages the development of all staff and where you will have support and investment in your career progression.
Patient care is paramount to the Partners alongside the well-being of the team within the practice. With outstanding staff retention, a varied multi-disciplinary team, Cardinal Medical Practice offers a chance to the right candidate to be part of an amazing team who arent afraid to think outside of the box and can offer incredible prospects and a happy, friendly place to work.
We are flexible and keenly support and promote staff work-life balance and development, currently supporting 4 Nurses on various stages of the Nurse Practitioner pathway and modules.
Sound like what you are looking for?
Why not come and join our Cardinal family?
Main duties of the job
To assist in the delivery of a robust, efficient and effective HR
service.
To support the leadership team in the provision of a
comprehensive, high quality HR support by undertaking a wide
range of administrative tasks and efficiently working with office
systems and processes.
About us
Located on the outskirts of Ipswich town centre, Cardinal Medical Practice is the largest medical practice in Suffolk and was formed as a result of a merger between Chesterfield Drive, Deben Road and Norwich Road Surgeries. The practice is vastly dedicated to offering high quality care to a population of approximately 30,000 patients.
The practice has a clinical team of 4 GP Partners, 4 Salaried GP's, 3 GP Registrars, Advanced Nurse Practitioners, Pharmacists, Paramedics, Physicians Associates, Practice Nurses, Nurse Associates, Healthcare Assistants, Care Co-ordinators and additional healthcare professionals. The team is supported by Management and a large administrative team.
If you would like any further information about the role, please contact Andrew Preston, General Manager in the first instance - andrew.preston3@nhs.net
Informal visits are welcomed and encouraged.
Date posted
11 February 2025
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Full-time
Reference number
A0397-25-0000
Job locations
Deben Road Surgery
2 Deben Road
Ipswich
IP1 5EN
The Chesterfield Drive Surgery
29 Chesterfield Drive
Ipswich
IP1 6DW
Doctors Surgery
199 Norwich Road
Ipswich
IP1 4BX
Job descriptionJob description
Job responsibilities
Recruitment
To assist with the recruitment process from advertisement stage using NHS Jobs and other recruitment platforms through to appointment including pre-employment checks as directed by the Management Team. This includes recruitment of agency staff.
To act as a counter signatory for processing DBS checks, including applications for work-permits and leave to remain applications in accordance with UK Border Agency guidelines. Ensure that all pre-employment checks are conducted in line with national NHS Employers guidelines.
To update and maintain HR files and systems to enable efficient processing of job vacancies and applications and provide statistical data
To collate and maintain a library of adverts and job descriptions
To respond to enquiries regarding advertised posts and ad hoc enquiries to given timeframes and standards
To arrange completion of all new starter and induction forms
To arrange completion of probation period
HR support
To assist with the leaver process, in accordance with the checklist and ensuring that all relevant actions are completed
To ensure that electronic HR files and records are maintained appropriately
To update and maintain the HR system (Teamnet) with relevant employee information
Other duties
Support the team in the achievement of objectives
Contribute to team meetings and participate in formulating plans for continuous service improvement
Participate in the staff appraisal and training programme as required to fulfil the duties of the post
Assist and provide support for HR projects as required
Promote good and effective working relationships with the teams to provide a good quality and efficient service at all times
Undertake any other duties or responsibilities which may be reasonably requested
Information Systems and Monitoring
Responsible for the quality of data recorded.
Establish and accurately maintain information systems.
Maintain accurate and efficient computerised and manual filing systems
This is not exhaustive and there may be, on occasion, a requirement to carry out other additional tasks to support your colleagues or the organisation if needed.
Job responsibilities
Recruitment
To assist with the recruitment process from advertisement stage using NHS Jobs and other recruitment platforms through to appointment including pre-employment checks as directed by the Management Team. This includes recruitment of agency staff.
To act as a counter signatory for processing DBS checks, including applications for work-permits and leave to remain applications in accordance with UK Border Agency guidelines. Ensure that all pre-employment checks are conducted in line with national NHS Employers guidelines.
To update and maintain HR files and systems to enable efficient processing of job vacancies and applications and provide statistical data
To collate and maintain a library of adverts and job descriptions
To respond to enquiries regarding advertised posts and ad hoc enquiries to given timeframes and standards
To arrange completion of all new starter and induction forms
To arrange completion of probation period
HR support
To assist with the leaver process, in accordance with the checklist and ensuring that all relevant actions are completed
To ensure that electronic HR files and records are maintained appropriately
To update and maintain the HR system (Teamnet) with relevant employee information
Other duties
Support the team in the achievement of objectives
Contribute to team meetings and participate in formulating plans for continuous service improvement
Participate in the staff appraisal and training programme as required to fulfil the duties of the post
Assist and provide support for HR projects as required
Promote good and effective working relationships with the teams to provide a good quality and efficient service at all times
Undertake any other duties or responsibilities which may be reasonably requested
Information Systems and Monitoring
Responsible for the quality of data recorded.
Establish and accurately maintain information systems.
Maintain accurate and efficient computerised and manual filing systems
This is not exhaustive and there may be, on occasion, a requirement to carry out other additional tasks to support your colleagues or the organisation if needed.
Person SpecificationPerson Specification
Qualifications
Essential
Qualifications
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Cardinal Medical Practice
Address
Deben Road Surgery
2 Deben Road
Ipswich
IP1 5EN
Employer's website
https://www.cardinalmedicalpractice.co.uk/ (Opens in a new tab)
Employer details
Employer name
Cardinal Medical Practice
Address
Deben Road Surgery
2 Deben Road
Ipswich
IP1 5EN
Employer's website
https://www.cardinalmedicalpractice.co.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.