Description

We seek an HR Generalist to join our team at our Chicago Loop HQ, where we maintain a hybrid work arrangement. The selected candidate will assist in the day-to-day operations of the HR Department with an emphasis on benefits, HR administration, payroll support, and employment engagement activities. This role is ideal for someone enthusiastic about HR and eager to develop their skills.

This position is in our Chicago Loop HQ where we work a hybrid schedule.

HR and Payroll Responsibilities

• Serve as the subject matter expert on the Paylocity system and provide systems support for Paylocity, Envision, LinkedIn Learning, and other systems as assigned.
• Maintain and manage all HR data storage (e-files, physical files) to ensure that employee records are current and follow best HR practices while maintaining confidentiality and integrity.
• Train and onboard new employees on the Paylocity system
• Enter and validate new hire data, time off accruals, benefit processing changes, employee personnel data, status changes, and terminations.
• Analyze benefit and payroll discrepancies and provide corrective actions.
• Collaborate with managers to finalize time entry and prepare payroll for semi-monthly processing.
• Manage the service anniversary award program and other benefit programs as assigned.
• Oversee leaves of absence, disability benefits, FMLA and COBRA.
• Ensure compliance with ACA requirements, EEO postings, and AAP reporting.
• Complete Verification of Employment requests and unemployment correspondence.
• Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
• Drive employee engagement by collaborating with employee committees, overseeing activities, and managing employee communications.
• Partner with the Accounts Payable team on benefit invoices to ensure accurate record-keeping and proper remittance.
• Function as a liaison with benefit vendors and brokers.
• Document and maintain all HR business processes.

Office management/Safety

• Oversee office safety and security, including creating/updating a safety manual and coordinating CPR and Safety Training.
• Coordinate new hire onboarding with the hiring manager, IT, and building management (equipment, desk, badge, facility information).
• Serve as a liaison to the building management on any service or employment-related issues.
• Support internal office services such as supply ordering, coffee and water service, and mail distribution.

Requirements

Requirements

• Bachelor’s degree required.
• Previous HR experience a plus.
• Eagerness to learn and grow in the HR field.
• Experience with HR and payroll is a plus; Paylocity experience would be a bonus.
• High level of initiative; intellectual curiosity; and a service-oriented mindset required.
• Strong level of accuracy and detail orientation
• Ability to ask great questions to uncover issues.
• Excellent written and verbal communication skills
• Ability to multi-task, prioritize, and manage time effectively.
• Excellent work ethic, strong multi-tasking abilities, good organizational/prioritizing skills, and adherence to deadlines.
• Ability to work independently, exercise good judgment, be tactful, and maintain confidentiality.
• General proficiency and knowledge of Microsoft Office suite (e.g., Excel, Word, PowerPoint, Outlook)

Conditions of Work:

• Flexible work hours may be necessary to meet project deadlines.
• Position requires sitting or standing for extended periods, and frequent telephone/computer usage.

Equal Opportunity Employer All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.