Coloplast has an exciting opportunity for a HR Specialist to join our People & Culture team reporting to the HR Business Partner.

The HR Specialist will be providing support and coordination for a variety of HR processes and programmes. In this Human Resource (“HR”) service delivery role, the professional will be responsible for various HR systems, HR related support tasks, payroll and driving process improvement and efficiencies.

Major Areas of Accountability (not limited to)
Staff Recruitment, Terminations and People Cycle

• Facilitation of the recruitment and termination process of employees
• Submit online job postings, screening, shortlist candidates, and schedule job interviews
• Maintain records of all positions filled including candidates screened, interviewed and references obtained for relevant candidates
• Prepare employment contract for approval
• Send out new employee and HR Induction documents for all recruits
• Ensuring that all recruits are loaded onto all HR related systems
• Coordinate all business tool requirements with Business Support including setup of equipment as per new employee checklist
• Send out termination documents for all resigned employees
• Ensure terminated employees return all business tools as per termination checklist
• Remove terminated employees from all HR related systems

Payroll

• Prepare input data and payroll file within agreed timeframes for submission to HRBP
• Ensure monthly earnings, deductions and company contributions are accurate and reconcile to supporting documents
• Maintain monthly payroll input data soft copies on access-controlled payroll server
• Upload salary payment file to SharePoint for approval
• Issue payslips to employees monthly
• Respond to employee inquiries, provide required information using available resources, follow up calls where necessary. Ensure smooth communication with employees and timely resolution to their queries
• Prepare all payroll related compliance submissions on behalf of the employees and the employer

Compliance

• Active participation in the company’s BBBEE strategy (Meeting Governance for BBBEE)
• Plan, organise and coordinate requirements for BBBEE certificate renewal with appointed service provider to ensure that BBBEE certificate is renewed before expiration date
• Ensure effective administration of training programs for staff and suggest training initiatives in line with the company’s BBBEE strategy
• Custodian and advocate of the HR Policies by driving awareness around correct processes
• As a member of the Employment Equity Committee ensure Employment Equity compliance
• Advocate for the best practise for all HR related processes
• Ensure all statutory deadlines are met including but not limited to Employment Equity report, Skills Development (WSP/ATR) and Workman’s Compensation submissions

HR

• Ensure that employees are updated on all HR initiatives and projects via the intranet, email and/or any other relevant platform
• Responsible for maintenance of personal files and records in hard and soft copy
• Staff communication e.g. Birthdays and other celebratory events
• Accurately process transactions and maintain the company’s HR Software to ensure effective management of employee data.
• Responsible for the running routine query and/or HR related ad hoc reports
• Prepare monthly staff headcount report and maintain company organogram
• Any other adhoc requirements from HRBP

Essential Qualifications

• Bachelor’s Degree in HR or Related field
• 3+ years of Human Resources experience preferred
• Previous Payroll Processing and Compliance knowledge
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
• Working knowledge of common human resources and payroll practices

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 16.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things.

Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences. We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.

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