PRIMARY PURPOSE:

Responsible for supporting the overall efficiency of the District’s human resource department. Coordinate and complete various forms, reports, and records to ensure compliance for multiple human resources functions.

QUALIFICATIONS:

.High School Diploma or G.E.D.

.Reception and clerical experience in an office setting

.College hours in a field related to human resources or human resource department experience, preferred.

SPECIAL KNOWLEDGE/SKILLS

.Ability to maintain accurate and reliable records

.Proficiency in keyboarding and file maintenance skills

.Ability to use computer software for word processing, developing spreadsheets, and databases

.Ability to learn and technology platforms such as Skyward, TalentEd, and AESOP

.Ability to meet established deadlines

.Strong organizational, communication, and interpersonal skills

.Ability to maintain control in stressful situations

MAJOR RESPONSIBILITIES AND DUTIES:

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Make outgoing calls as needed to support central office departments.
3. Greet visitors (e.g. parents, students, staff memebers, Board members, the public, substitutes)
4. Maintain visitor log and issue visitor passes.
5. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issue.
6. Process criminal history and fingerprinting information for all applicants identified for employment.
7. Upload all non-certified applicants identified for employment through the TEA fingerprint process and assist with fingerprinting appointment.
8. Schedules all potential employees for fingerprint appointments and manage use of District coupon codes for fees.
9. Assist with the Employee Handbook, job descriptions, and evaluations.
10. Assists the department in scanning necessary documents for Personnel Records.
11. Assist educational aides with renewing and applying for their SBEC Educational Aide Certification through TEAL.
12. Provide Human Resource Specialist with job descriptions and other needed paperwork for new hire orientation.
13. Assist with the preparation of materials for mailing, including preparing labels , stuffing envelopes, etc.
14. Assist with the preparation of materials for events such as New Teacher Orientation, Convocation, New Employee Orientation, Teacher Recruiting Fairs, Job Fairs, Substitute Training, etc..
15. Assist with employment verifications – verbal for continued employment and completing basic forms.
16. Assist with the completion of contracts, letters of reasonable assurance, and other required forms and documents.
17. Assist the Personnel Services Coordinator with substitutes and the AESOP system when needed.
18. Assist with the preparation of identification badges for staff, student teachers, and substitutes as needed.
19. Handle routine human resource inquiries to ensure a high level of support and responsive, knowledgeable support for employees and their supervisors.
20. Provide prospective district employees information regarding job postings, application status, pay scales, etc.
21. Assist with the coordination of interviews for certain positions.
22. Assist with the coordination of new hire meetins and orientation.
23. Maintain confidentiality.

Professionalism

Adheres to ethical and legal standards:

1. Follows ethical standards of the B.E.C. State of Texas “Code of Ethics” and “Standard Practices for Texas Educators”. (Entire copy in Employee Handbook)

• Complies with standard practices and ethical conduct toward students, colleagues, school officials, parents, and community members.
• Maintains the dignity of the professional; respect and obey the law, demonstrate personal integrity and exemplify honest.
• Exemplifies ethical relations with colleagues; extends just and equitable treatment to all members of the profession.
• Measures success by the progress of each student toward realization of his or her potential as an effective citizen.
• Cooperates with parents and others to improve the public schools of the community.

Calendar Days: 227