Issue RFP/RFQ, inviting supplier bids, comparison & evaluation, negotiations, NFAs, issue LOA, POs to ensure the materials and equipments are purchased at most competitive price and of the required quality to meet the operational requirement within required time and budget as per SOP.

Accountabilities

Key Performance Indicators

Understand the requirement of various user departments and follow the standard process to send the RFP/RFQ to the venders mutually agreed.

RFQ

After receiving Technical Evaluation Report, cost comparison, call the vendors and related departments for fact-based negotiation.

Budget Value

Process for internal approvals, pre audits through MAG and finally get approval from Senior Management.

Approval Note

Preparation of Contract Agreement (PO) based on mutually agreed terms and condition with the vendor.

Purchase order

Help the User Departments to follow up with the vendors as on when required to get the work done timely and the way described under purchase order / contract. Co-ordinate with vendors and finance department for payment related issues to get the work done on time.

Follow -ups

Contractors / suppliers

New Agency who want to associate with / introduce their product to DIAL

Various User Departments after and even before receiving the formal PR to understand the need and priorities.

Check with the concern User Department about the BoQ, Specification, drawings, suggestion on vendor list etc.

Communicate with Store Department for material cases.

Finance & account departments for, commercial negotiation, help in Tax code generation, release of PO and payment related issues. MAG department for pre/post audits

Coordinates for monthly department review meetings / other communication meetings.