Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$26.76 - $32.77 Hourly

Department:

Library Department

Job Type:

Limited Duration

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

September 24, 2023

The Opportunity:

It’s almost time.

It’s almost time to welcome you back to Multnomah County Library! Admittedly, it won’t be tomorrow; but in the near future, we’ll be opening the doors to new and refreshed library spaces. We couldn’t be more excited! We think it’s a great reason to celebrate.

That’s where you come in!

Multnomah County Library is currently hiring a limited duration Library Events Planner! This position provides project management and administrative assistance to the Library Events and Reader Services (LERS) team, with a special focus on library opening day events.

This is a limited duration position slated to last for two years. It cannot be extended beyond two years, but it could possibly end early if business needs dictate. Limited duration employees enjoy the same benefits and time off plans as regular status employees.

In this role, you will serve as the primary event planner for public relations events and community celebrations for opening day events related to library building projects. You will lead logistical efforts to plan the scheduling, set up, monitoring, and evaluation of in-person and online engagement events with staff, partners, and the general public as well as county-elected commissioners and staff. You will coordinate communication and event details by interacting with other county departments as well as outside agencies and/or organizations. In addition, you will co-host in-person and online events and serve as the day-of point of contact and coordinator for public relations events and community celebrations.

You will promote and publicize programs and events which includes writing effective and compelling program descriptions. You will collaborate with Marketing and Communications to communicate information about programs to community members who could potentially attend or benefit from the program, using a variety of marketing and communication channels that are culturally responsive and appropriate. Promotion of events will require close coordination with internal stakeholders, including Marketing and Communication, the Library’s Directors Office, the Library Capital Bond Program Management Office, Library Community Services and Location Services teams and management.

In addition, you will manage a finite events budget for each project and work to maximize impact of funds across the life of each project through research and development of creative solutions. This will include collaboration with your colleagues in LERS, the Library Capital Bond Program Office, Marketing and Communication as well as other library workgroups. You will determine and order supplies, prepare handouts, organize sessions, and other related event tasks, coordinate logistical information and materials for event speakers and guests.

You will also provide project management, assistance, training and support for staff related to library events. You will develop, maintain, update, and operate electronic automation systems (i.e., Smartsheet and Communico) as well as assist in the development, design, and maintenance of the LERS intranet page, Communico, and other events management software. You will collect, track, and evaluate data and statistics for opening day and other library events; generate and produce a variety of reports, summaries, metrics, plans, and related documents for library events.

The library is open and welcoming to all members of our community, including individuals who may be encountering hardships or challenges that affect their behavior and interactions. This position requires someone with the ability to work respectfully and capably with people from all backgrounds and age groups. You must demonstrate a positive attitude, excellent interpersonal skills, cultural sensitivity and a sense of humor while working with customers, co-workers and community. In providing customer service, you may encounter situations that require de-escalation or assistance from a supervisor or person-in-charge. Your ability to exercise quick and mature judgment in dealing with potentially disruptive, physically dangerous or abusive customers and emergencies is crucial.

Multnomah County Library is committed to supporting our communities of color and other communities subjected to marginalization by centering race and intersectionality in the services we provide. As a member of our team, all staff are expected to act as allies to library staff and patrons from communities of color and other groups subjected to marginalization by:

• Speaking up to support staff and patrons subjected to marginalization
• Speaking out against racism and oppression
• Demonstrating behavior that is culturally aware and sensitive

Learn more about the library’s services on our website.

To Qualify
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Associate’s degree or the equivalent experience.
• 2 years of experience leading event development, planning, implementation, and evaluation.
• Demonstrated experience engaging multiple stakeholders in the process of developing large-scale public events.
• Ability to pass a criminal records check, should a job offer be extended. Results of the records check will be reviewed on an individualized basis. A conviction is not an automatic bar to employment.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Experience using an event management software.
• Understanding of public library operations.
• Experience planning events in a library, municipal, or university setting.

Screening and Evaluation
The Application Packet:

• A completed online application
• A resume
• A cover letter addressing what makes you the ideal candidate for this position.

Please apply only once for this opportunity.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• An evaluation of application materials to identify the most qualified candidates
• Consideration of top candidates/interviews
• Reference and criminal records checks

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Anthony Cesario

Email:

anthonyc@multco.us

Phone:

+1 (503) 9883109 x83109

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6020 - Program Technician