Logistics Billing Coordinator

Position Overview:

As the Logistics Billing Coordinator, you will be responsible for ensuring accurate and timely billing for transportation services, auditing freight invoices, working with internal teams and external carriers, and resolving billing discrepancies.

Responsibilities:

• Generating and processing invoices for transportation services rendered.
• Verifying freight charges and billing rates against contracts, tariffs, or rate sheets.
• Validating and reconciling billable charges against dispatch records, bills of lading and proof of delivery
• Investigating and resolving billing discrepancies, credit memos, and chargebacks.
• Communicating with carriers, vendors, and customers to address invoices, billing issues or discrepancies and providing prompt resolutions
• Maintaining up to date billing records and ensuring compliance with customer billing terms in accounting systems
• Supporting month end closing activities by ensuring all invoices are issued within established timelines
• Collaborating with internal departments such as Customer Service, Accounts Receivable, and Logistics to ensure seamless operations.
• Preparing reports related to billing activities, freight costs, and billing trends.

• Perform other duties as assigned by leadership

Experience:

• Preferred: High School Diploma or equivalent
• Preferred: Two (2) years of experience in billing, preferably in transportation, logistics, or supply chain.
• Preferred: Strong knowledge of freight billing, LTL/FTL terminology, and transportation documentation.
• Preferred: Proficiency in Microsoft Excel and experience with ERP or Transportation Management Systems (TMS).

Schedule:

• Monday – Friday
• 8:30:am – 5:00pm

Environment:

• Warehouse Office – approx. 65F – 75F

Skills:

• Physical abilities : Ability to stand, walk and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile etc.
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders daily
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team-based environment: Working independently and as a team player to ensure our customers are receiving the highest quality service
• Quality: Maintain integrity and high standards from all perspectives
• Safety Culture: Maintain a high level of safety standards and promote a positive safety culture.