Job Class Code: 0392
Grade: 21
Salary: $19.73-$26.55
Opening: September 13, 2023

Closing: October 11 2023

The Department of the Secretary of State, Maine State Archives is seeking candidates for a Management Analyst I (MA 1) position for the Records Management Division.

The Maine State Archives strives to provide knowledgeable support and guidance to state agencies to meet their Records Management needs. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by retaining records per approved retention schedules and preserving the permanent historical records of Maine.

This Management Analyst I position is responsible for overseeing the daily operations of our Records Center which provides storage for temporary state records. This position also provides training, policy oversight, and agency guidance on Records Center practices. This position coordinates records storage procedures, including transfer, retrieval, and destruction of state records. Duties also include evaluating work activities, preparing reports, and developing/presenting training materials.

This position will oversee, monitor, and assign the work of subordinate employees. The MA I reports directly to the Management Analyst II and is required to work Monday - Friday.

REPRESENTATIVE TASKS:

• Oversees and supports subordinate staff in daily work of records storage and retrieval.
• Develops training materials for state agencies.
• Develops Records Center standards and procedures
• Consults with state agencies regarding management of records, including appropriate storage and transfer protocols
• Oversees daily operations at State Records Center including record transfer, retrieval and destruction.
• Oversees general facility maintenance and operations.
• Generates communications, reports, and statistical data for management reporting.

KNOWLEDGES, SKILLS & ABILITIES:

• Knowledge of the theories, principles and practices of public administration, organization, work flow, personnel management and financial procedures.
• Knowledge of data collection and interpretation methods and techniques.
• Knowledge of methods and techniques of analysis, work simplification, and forms.
• Knowledge of current developments in systems analysis and applications.
• Knowledge of information management systems.
• Ability to gather, assemble, calculate and analyze facts and draw valid conclusions.
• Ability to analyze and interpret laws, rules and regulations.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to work in a warehouse setting.
• Ability to occasionally lift 40-pound boxes, climb ladders and move full pallets with a hand truck.

MINIMUM QUALIFICATIONS

• Six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. Preference will be given to those who possess experience, education, and training in records management.

For more information or questions, please contact: Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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