Basic Purpose of Position:

Manages and has supervisory responsibility over all accounting functions of the Authority including accounts payable, accounts receivable, fixed assets, grants, cash/investment management, and debt management to maintain the integrity of the accounting records of DRPA in accord with GAAP, government regulations, and internal policies. Provides advice, counsel, and support to all DRPA and PATCO departments on financial matters including contracts, capital budgets and grants. Prepares and provides information for quarterly and year-end financial statements, schedules and supplementary information.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

1.

Delegates and reviews work of direct reports. Monitors their progress, develops performance and cross training goals, trains and coaches them. Conducts periodic meetings to assess performance, communicates strategic goals, initiatives and expectations and plans for changes in the existing work environment. Creates and updates SOPs for the Manager of Accounting position.

2.

Oversees daily activities of accounting functions for DRPA and ensures that staff comply with existing operational procedures, divisional initiatives, GAAP, and government regulations. Prepares and updates accounting policies and procedures in response new accounting and financial reporting rules and audit findings. Oversees, reviews, and edits all SOPs related to the accounting functions handled by the staff they directly or indirectly oversee.

3.

Oversees preparation of monthly and quarterly reports to the Board, reports to banks, and quarterly financial statements. Oversees preparation of ad-hoc reports for executive staff, internal and external parties and the Board. Maintains and tracks financial information regarding economic development activities.

4.

Directs the preparation of the Annual Comprehensive Financial Report . Oversees the preparation of the financials, footnotes, Management Discussion and Analysis, and statistical section of the Annual Comprehensive Financial Report Puts together the Schedule of Federal Awards, responds to grant related inquiries and pulls together necessary documentation for the Single Audit Report. Ensures required filings are complete and timely.

5.

Manages the reconciliation of all financial records and accounts (i.e., bank statements, accounts payable, fixed assets and general ledger accounts). Maintains all accounting records. Provides guidance on the proper coding of financial transactions. Oversees account activity to identify and correct mis statements. Prepares reports to analyze and illustrate prior financial activity related to capital expenditures and to verify outstanding vendor commitments. Develops other ad-hoc reports as needed.

6.

Acts as the lead liaison between the DRPA and the external auditors for the year-end audit. Meets with outside auditors and OIG, helps to coordinate the report generation and documentation requirements of the other staff, responds to requests from auditors for information, assigns staff to assist with audit requests and works with external auditor to finalize the audit. Provides responses to audit findings and develops a plan to address any auditor recommendations (both internal and external).Works with external auditors and other bond professionals (e.g., financial advisors) to finalize any accounting related schedules necessary for bond issuance and records the transaction accordingly in the accounting system.

7.

Manages financial software system and consults with IS on system maintenance. Coordinates the interface with IS for systems that support financial records, general accounting, and general ledger to ensure system accuracy. Collaborates with IS and outside vendors and consultants to resolve problems regarding DRPA’s accounting systems and to implement enhancements.

8.

Manages and maintains chart of accounts, approval queues for purchase orders, requisitions, and journal entries and cash receipts. Performs the procedures to close out POs with zero balances, close and open new accounting periods, close out income statement accounts to equity, roll forward balance sheet account balances for the new year and add or remove users from approval queues.

9.

Manages the accounts payable/receivable functions, including the maintenance of necessary accounting controls. Reviews and approves invoices/payable vouchers and purchase requisitions related to capital and grant expenditures. Reviews journal entries prepared by staff for accuracy. Oversees the review of large capital project expenditures for terms of grant funding and coding to ensure that the expenditures are accurately captured for accounts payable and general ledger processing.

10.

Directs movement of funds between bank and investment accounts and Revenue and General Funds. Supervises cash management function to insure proper funding of debt service and revenue fund transfers to general fund. Ensures that appropriate reporting is made within the federal government ECHO grant system and that appropriate drawdowns are made against the appropriate grants to fund appropriate capital. Ensures that appropriate grant records are entered for annual audit purposes and in preparation for the triennial FTA audit.

11.

Establishes and maintains records and accounts by fund to meet the requirements set forth in the Authority’s bond indentures/resolutions to ensure the timely funding of interest and principal payments due on bonds. Records all related interest income and expenses, amortizes bond discounts and premiums and prepares schedules for inclusion in quarterly and annual financial reports.

12.

Assists the Director of Finance and performs the duties of the Director in his/her absence. Assists in the development and evaluation of RFPs/RFQs related to the finance group. Provides advice and counsel on financial matters to all DRPA/PATCO departments and responds to questions from departments, including CFO and CEO and other senior managers.

13.

Assists in maintaining a safe and secure work environment by participating in required trainings, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.

14.

Performs other related duties as required and assigned.

Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.

Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.

Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.

Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.

Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.

Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.

Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.

Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.

Self-Development: We take steps to ensure continued learning and professional growth.

Leadership: We exhibit confidence in self and others; inspire respect and trust; react well under pressure; shows courage to take action; motivate others to perform well; provide guidance and direction for the mutual benefit of the individual, the team and the organization as a whole.

Strategic Thinking & Planning: We focus on the decisions and processes that determine the direction of the organization and that shape its future. We engage in a continuous and systematic process whereby future plans, projections, outcomes and success measures are established and evaluated.

Managing Staff Performance: We manage the employee/employer relationship to ensure that employees are supported in meeting performance expectations and achieving departmental and organizational goals.

Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.

Team Building: We provide direction and leadership to help teams achieve shared objectives and operate cooperatively and cohesively. When one of us succeeds, we all succeed.

SUPERVISORY RESPONSIBILITIES

Accountant

Senior Accountant

EDUCATION/TRAINING/EXPERIENCE

Desired:

• Public accounting experience helpful.
• Several years of experience performing accounting functions using ERP software (e.g., SAP) and/or having gone through the process of a major accounting software conversion.
• Knowledge of budget preparation techniques; at least two (2) years’ experience with the budgeting processes for large capital or operating budgets (in excess of $50 million annually).
• 1+ years’ experience in bond accounting (fixed and variable).
• Working for a company that does grant accounting with grants in excess of $500,000 annually and familiar with the filing requirements of a Single audit OMB Circular A-133.
• At least 2 years of experience in cash forecasting and/or investment management.

ENVIRONMENTAL WORKING CONDITIONS

Please provide information about (a) your working conditions, and (b) the physical effort required. Note: It is important in this section that your response is based on what is necessary in the position under typical conditions. Indicate the level of frequency for each of the following as indicated below by placing an “x” in the box that best applies to your position :

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much exposure to the following environmental conditions does this job require?

None

Occas

Freq

Const

x

Normal office situation

x

Wet or humid conditions (non-weather)

x

Work near moving mechanical parts

x

Work in high, precarious places

x

Fumes or airborne particles

x

Toxic or caustic chemicals

x

Outdoor weather conditions

x

Extreme cold (non-weather)

x

Extreme heat (non-weather)

x

Risk of electrical shock

x

Risk of radiation

Select the level of noise that is typical in the work environment for this job.

x

Very Quiet Conditions

x

Quiet Conditions

x

Moderate Noise

x

Loud Noise

x

Very Loud Noise

PHYSICAL EFFORT

Describe the physical demands of the position. Indicate the appropriate level of physical effort for each as indicated below:

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much on-the-job time is spent performing the following physical activities?

None

Occas

Freq

Const

x

Stand

x

Walk

x

Sit

x

Stoop, kneel, crouch or crawl

x

Climb or balance

x

Reaching by extending hand(s) and/or arm(s) in any direction

x

Uses hands to finger, handle, or feel

x

Talk or good hearing

x

Taste or smell substances worked with on the job

Does this job require that weight be lifted, or force be exerted? If so, how much and how often?

x

Lifts weight or exerts force up to 10 pounds

x

Lifts weight or exerts force of 11 to 25 pounds

x

Lifts weight or exerts force of 26 to 50 pounds

x

Lifts weight or exerts force of 51 to 100 pounds

x

Lifts weight or exerts force more than 100 pounds

Select the specific vision requirements of this job.

x

Close vision

x

Distance vision

x

Peripheral vision

x

Depth perception

x

Ability to adjust focus