Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level E

Job Title

Manager, Financial Planning & Analysis

Department

Financial Planning and Analysis | Office of the Comptroller | VP Finance and Operations

Compensation Range

$8,785.08 - $13,703.08 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 8, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Manager, Financial Planning and Analysis (FP&A) supports strategic decision making and financial planning across the University. This position develops and builds complex financial models to support the quarterly and annual budgetary and reporting cycles, long-term forecasting requirements as well as creates critical financial reports and analyses for strategic initiatives across the University. The Manager, FP&A produces regular documents and analyses as required by the Board of Governors.

Organizational Status

Reporting to the Director, Financial Planning & Analysis (FP&A), the Manager, FP&A is a key member of the Comptroller team. The position works closely with all members in the Comptroller team and partners with other finance departments including Treasury, Faculty and Administration Finance Directors and key data and informational partners such as PAIR and Enrolment Services.

Work is done in effective collaboration with the Board of Governors, VPs, Treasury Office, Central Finance, Payment and Procurement Services, IT Services, Internal Audit, Directors and external customers and agencies including Metro Vancouver, provincial and federal governments, municipalities and external auditors.

Work Performed

Business Partner Support:

- Partners with finance, faculty and operational departments to evaluate and assess the main drivers of revenue and expenses for the University;

- Partners with Financial Reporting, Treasury and Capital Financial Reporting Management to better improve output of financial information and identify areas for improvement;

- Fosters and builds relationships with key stakeholders within the University to be informed of the latest developments in their respective areas and to provide advice and consultations.

Financial Efficacy:

- Responsible for development and management of the University’s long-term forecast to assess the impact for decision making purposes and identify long-term trends. Manages long-term forecasting processes to ensure timely and up-to-date forecasts are available.

- Provides corporate level financial management as relates to all types and levels of funding, as well as develops policy and best practices as to the accounting activities of the University as a whole;

- Supports the process of preparing the University’s financial statements for purposes of quarterly reporting and budgeting (Operating Funds of $2.7B, Non-Operating Funds of $1.1B for a total of $3.8B);

- Provides support and consultation to enterprise-wide units on future spending allocations to ensure balanced budget forecast as the resulting reports are used to make key business decisions;

- Researches, develops and prepares long-term financial forecast performance metrics, scenario and variance analysis for presentation to the UBC Board of Governors on a regular basis;

- Provides governance to the overall operating contingency reconciliation process including developing key inputs over multi-year periods;

- Develops and evaluates strategic options and alternatives on financial decisions that impact the university, performs cost benefit analysis, investment appraisal and risk assessments for strategic initiatives;

- Builds complex financial models for a broad range of University and department strategic initiatives taking into account the financial viability and impact of new and existing strategic initiative projects (ensure a broad range of outcomes are taken into consideration);

- Reviews prepared forecast results for current and future years by building assumptions, coordinating input from various sources and compiling results;

- Develops, analyzes and runs comprehensive financial reports and supporting analysis for key concerns of senior leadership;

- Develops reports based upon key drivers, built from information from the university legacy system and current reporting system to help senior leaders quickly access results of their operations;

- Creates management reports with customers to establish consistent and meaningful reporting practices to the finance community;

- Provides oversight on the monthly, quarterly, yearend and budget deadlines and ensuring the Financial Leaders are well informed of the deliverables;

- Supports the development of capital budgets, schedule of capital maintenance, and project costing;

- Provides analysis and review on the annual financial budgets and business plan as required by the UBC Board of Governors.

Continuous Improvement/Operational Excellence:

- Continuously reviews models and reporting to ensure they are providing value to the University and support effective decision-making;

- Supports implementation of new technology solutions to assist in short and long-term forecasting (i.e. Adaptive);

- Implementation best financial management practices, including continuously improving business processes and recommending new approaches to improve both efficiency and customer service metrics.

Leadership:

- Leads a small team of financial professionals through the employee life cycle, including hiring, onboarding, goal setting, performance development and mentoring, coaching to inspire their team;

- Plans, organizes and directs work to meet monthly, quarterly, yearly and ad hoc deadlines. Working with the Director, FP&A, determines appropriate staffing levels and requirements;

- Inspires the team with an inclusive mindset by continuously leading with the UBC values and ensuring all voices are heard as changes are made to people, process and systems.

Consequence of Error/Judgement

Errors in judgment, decision making, and financial plans will have serious impact on the financial viability of the departments within the portfolio. Due to the senior level of this position in the portfolio, the decisions or recommendations made will have a significant effect on the departmental standards and operations. A high degree of judgment, technical expertise and strategic thinking is required.

Supervision Received

Works with a high degree of independence on strategic and operational work under the broad direction of the Director, FP&A.

Supervision Given

This position manages a team.

Minimum Qualifications

Undergraduate degree in relevant discipline. Completion of the CPA accounting program (CA, CGA or CMA). Minimum of eight years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

- Undergraduate degree in a relevant discipline and completion of the CPA Accounting program CA, CGA or CMA.

- Minimum of 8 years’ experience or the equivalent combination of education and experience.

- Experience in developing and managing complex long-term organizational financial forecast models. Demonstrated knowledge and expertise in highly complex and technical financial concepts and instruments.

- Advance knowledge of computer software applications primarily Excel and Microsoft products platform including complex spreadsheet, data warehousing and business intelligence tools. Experience with Workday and Adaptive Planning is an asset

- Strong understanding of GAAP principles and ability to apply knowledge to UBC and its related entities

- Strong communication skills, verbally and in writing

- Demonstrated strong interpersonal, problem-solving, planning and organizational skills

- Ability to think strategically, grasp complex business and financial theories

- Identify key information and issues and suggest viable option as required.

- Ability to work well under pressure, prioritize tasks to meet deadlines and demonstrate a high degree of accuracy.