Project Marketing Coordinator

Are you a detail-oriented professional with a passion for marketing and project management? Do you thrive in fast-paced environments and enjoy coordinating diverse teams to achieve exceptional results? If so, we have the perfect opportunity for you! We are seeking an organized Marketing Project Coordinator to join our vibrant marketing team. In this role, you will be the linkage that ensures our marketing projects run smoothly from inception to completion. You will work closely with cross-functional teams, manage timelines, and coordinate resources.

Overview:

Responsible for supporting the CMO, Marketing Director, and the marketing department in maintaining good relations with external contacts and networks and accountable for the daily marketing office management. This position manages executives’ presentations and proofreads the organization's presentations to ensure compliance with established branding. It also arranges external meetings & conferences involving the CMO and maintains a contact database. The Marketing Project Coordinator ensures all marketing-related resources, including internal teams, external vendors, and client teams, receive efficient, timely, and accurate service. Also participates in special marketing projects from planning to execution, as assigned by the marketing director.

Core Responsibilities:

• Arranges external meetings & conferences involving CMO; maintains a contact database.
• Co-lead the planning and execution of specific meetings and events, including, but not limited to, Marketing roundtables, Roadshows, the Marketing Partner Summit, and Industry Updates, as per MD request.
• Manages the presentations of the CEO and marketing executives and proofreads the overall organization's PowerPoint presentations to ensure compliance with established branding.
• Monitor marketing collateral's production, delivery, and maintenance and comprehensively support crucial marketing media: print, digital, and social.
• Assist in tracking creative requests, ensuring timely completion at the required level of quality.
• Serve as a primary point of contact inside and outside the organization, following up timely with agencies and other stakeholders to ensure the successful completion of assigned projects.
• Track and file all marketing invoices to ensure on-time approval and payments.
• Lead the monthly dashboard report, along with the Sales, Research, Digital, and Communications directors, to complete and compile relevant information to be approved by the CMO and then uploaded to Discover Puerto Rico’s portal.
• Provide insights and advice to the MD, ensuring a keen understanding of opportunities, problems, and external situations that may directly or indirectly impact or influence the DMO.
• Execute plans according to the MD and marketing department directions and track deliverables accordingly.
• Effectively communicate with all departments and provide prompt answers to requests.
• Participate in Marketing special projects from planning to execution. May manage additional projects as assigned by the Marketing Director.

Key Credentials:

• BS/BA in business administration or relevant field;
• Strong interpersonal and leadership skills;
• Outstanding analytical and problem-solving abilities;
• Discretion and an understanding of confidentiality issues;
• Flexibility and adaptability to juggle a range of different tasks;
• Excellent attention to detail skills
• Exceptional organizational and time management skills;
• Knowledge of office management systems and procedures;
• Technologically Efficient, MS Office Proficient;
• Fully Bilingual with strong oral and written communication and presentation skills (English/Spanish);
• Knowledge of the Puerto Rican market and its cultural and language nuances.
• Minimum of three years of Project Management experience handling multiple projects of different scope/complexity
• Highly collaborative, able to thrive both individually and as a team member
• Comfortable with situations characterized by complexity, ambiguity, and high levels of uncertainty

Full-Time position

In-Office with potential hybrid flexibility

Discover Puerto Rico is an Equal Opportunity- Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation