NHS
Medical Secretary - Fixed Term Contract
This job is now closed
Job Description
- Req#: A0598-DR-240325?language=en&page=1138&sort=publicationDateDesc
- Processing patient information (both electronic and paper based) in a timely manner.
- Liaising with secondary care, community service providers and external agencies in relation to patient referrals and private non-NHS work (i.e. insurance/solicitor reports).
- Using SystmOne patient system, electronic referral system (e-RS) and DXS referral system.
- To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc, with great attention to detail.
- To retrieve medical records to assist in the completion of medical records requests.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- Defined benefits scheme
- Life insurance
- Family benefits, including adult dependents & children's pensions
- Ill health benefits
- 23.7% employer contribution
- Low monthly payments, no deposit, no credit check
- Fully comprehensive insurance, servicing, tyres & breakdown cover
- Up to £2,000 annual SPC contribution (subject to conditions)
- Eye care vouchers
- Health service discounts, including a complimentary Blue Light Card for new starters
- Minimum 33 days annual leave (inclusive of bank holidays) for full-time employees, with enhancements for long service
- Enhanced maternity & paternity terms
- High street discounts via our online portal
- Salary sacrifice schemes for technology, homewares (Currys, John Lewis, Decathlon), cycling, and gym memberships
- To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc. in an accurate and quality manner.
- Actioning referrals on SystmOne via tasks, ensuring forms have been completed correctly and sending them either by email or via e-Referrals.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
- To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc. in an accurate and quality manner.
- Actioning referrals on SystmOne via tasks, ensuring forms have been completed correctly and sending them either by email or via e-Referrals.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
- GCSE grade A to C in English and Maths
- High level of accuracy and attention to detail
- Good interpersonal and communication skills
- Able to prioritise workload
- Strong IT skills
- Very organised
- Innovative
- Team player
- Self-motivated
- High personal standards
- Amenable nature/disposition
- Experience of working as a secretary
- Experience of working in primary care
- Experience of working in a GP practice
- Experience of using SystmOne
- GCSE grade A to C in English and Maths
- High level of accuracy and attention to detail
- Good interpersonal and communication skills
- Able to prioritise workload
- Strong IT skills
- Very organised
- Innovative
- Team player
- Self-motivated
- High personal standards
- Amenable nature/disposition
- Experience of working as a secretary
- Experience of working in primary care
- Experience of working in a GP practice
- Experience of using SystmOne
Job summary
The Derby Road Practice has a fantastic opportunity for a medical secretary to join the team, on a fixed term contract required for maternity cover.
You will be joining a well established secretarial team and will work across both our sites within a busy, often demanding, but highly rewarding environment that strives for excellent patient care.
We are looking for a great team player, who always acts with integrity and professionalism, with excellent written skills, great attention to detail and the ability to adapt letters for clinicians. Previous medical secretarial experience would be preferred, though not essential as training can be provided.
Main duties of the job
About us
Suffolk Primary Care (SPC) is a forward-thinking partnership of GP surgeries across Suffolk. Our collaborative approach enables doctors and staff to share resources, ensuring the continued delivery of high-quality healthcare.
We are committed to equal employment opportunities and encourage applications from all qualified individuals.
Benefits of Working with SPC
NHS Pension Scheme:
Electric Car Salary Sacrifice Scheme:
Flexible Working Arrangements:
GP remote working options to accommodate personal commitments
Additional Benefits:
At SPC, we invest in our staffs professional growth and well-being, fostering a positive work environment that benefits both our team and the communities we serve.
Date posted
25 March 2025
Pay scheme
Other
Salary
£23,888 to £25,838 a year
Contract
Fixed term
Duration
1 years
Working pattern
Full-time, Part-time
Reference number
A0598-DR-240325
Job locations
52 Derby Road
Ipswich
IP3 8DN
Pinewood Surgery
Laburnum Close
Pinewood
Ipswich
IP8 3SL
Job descriptionJob description
Job responsibilities
To provide secretarial and administrative support to the practice team to ensure the administrative burden for clinicians and team members is minimised. This will require a full range of IT & secretarial skills. Excellent communication skills are required. Whilst needing to be a team player is very important, an ability to work on ones own initiative is fundamental to the post. The successful applicant will be self-motivating and willing to accept new tasks and challenges. Accuracy and attention to detail are essential qualities.
Key Responsibilities:
Job responsibilities
To provide secretarial and administrative support to the practice team to ensure the administrative burden for clinicians and team members is minimised. This will require a full range of IT & secretarial skills. Excellent communication skills are required. Whilst needing to be a team player is very important, an ability to work on ones own initiative is fundamental to the post. The successful applicant will be self-motivating and willing to accept new tasks and challenges. Accuracy and attention to detail are essential qualities.
Key Responsibilities:
Person SpecificationPerson Specification
Qualifications
Essential
Knowledge & Skills
Essential
Desirable
Experience
Essential
Desirable
Qualifications
Essential
Knowledge & Skills
Essential
Desirable
Experience
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Derby Road Practice
Address
52 Derby Road
Ipswich
IP3 8DN
Employer's website
https://www.derbyroadpractice.co.uk/ (Opens in a new tab)
Employer details
Employer name
Derby Road Practice
Address
52 Derby Road
Ipswich
IP3 8DN
Employer's website
https://www.derbyroadpractice.co.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.