TechStyle OS is currently looking for an Office Manager .

TechStyleOS is the globally integrated Operations and Services provider behind some of the fastest growing online fashion brands in history, including Fabletics , Savage X Fenty, JustFab , Yitty, ShoeDazzle , and FabKids .

You will support all of our brands: Fabletics , from premium training gear to performance-inspired swimsuits and lifestyle dresses, Fabletics designs embody the core principles of fit, function and style – all at great prices; Savage X Fenty , our highly loved lingerie brands established together with Rihanna; JustFab , our online subscription fashion retailer that carries selections of shoes, handbags, jewelry, and denim and Yitty Active , where we seamlessly blend fashion and functionality expanding our online presence in Amazon and other online channels.

With offices in Berlin, London, Barcelona and headquarters in Los Angeles, we're currently looking for a full-time based Office Manager in our Barcelona office. Please note that this role is fully onsite.

How Do You Fit In ?

As Office Manager you are responsible for our office facilities and coordinat ing partners to create an excellent work environment for the team. You oversee our Front Desk, Mail and Office Support operations. In addition, you will support the HR department with projects and operative tasks . Our ideal candidate is a strong communicator who is well-organized, extremely detail-oriented, a self-starter, a fast learner, and able to solve problems while taking direction from various sources. We value passionate individuals who take initiative to better processes and efficiency of how the office flows. In this role, you will directly impact the lives of our people, guests and candidates.

This position reports to the Head of People , EU .

Responsibilities:

• Will serve as Office Greeter – the first impression for all brands to our guests. Heavy focus on world-class customer service, ensuring every guest is greeted quickly and with a smile

• Organization and arrangement of mail deliveries, to facilitate speedy retrieval of mail, and coordinate schedules with external mail vendors to maximize efficiency in mail delivery and pick up

• Manage office operations and deliveries such as office material, food, drinks , etc .

• Coordinate with IT department on all office equipment

• Organize the office storage and maintain inventory lists for office supplies.

• Manage office-related invoices and make sure payments are made on time in coordination with Accounting

• Responsible for the condition of our office space; arrange repairs as necessary .

• Manage contract and price negotiations with office vendors, service providers , and office lease

• Liaise with facility management vendors, including cleaning, catering , and building concierge

• Address employee’s queries regarding office management issues ( e.g. office supplies , hardware , travel arrangements , meeting organization, events, etc ).

• Coordinate the onboarding process for new hires with Talent Acquisition and HR Business Partners

• Partner with the HR Business Partners to update and maintain office policies as necessary

• Corporate travel: keep track of pertinent travel and maintain and enhance company travel policy and assist in travel arrangements as necessary, in coordination with Office Management and Colleagues across the globe.

• Prepare regular and ad hoc reports extracting data from HR Information Systems

• Plan in-house or off-site activities, like team-lunches, parties, birthdays, celebrations and conferences

• Other related tasks as per business needs

• PRL management – Risk Prevention for the Office and connected activities

• Fun Force management

What You Can Bring:

• Minimum 2+ years in office manage ment

• Ability to work independently as well as a part of a cohesive team; willing to go above and beyond – always looking to improve process, efficiency and support to business

• Impeccable business acumen – able to interface at ease with executive team diplomatically

• Excellent attention to detail proven by exceptional references and previous accomplishments

• Excellent Written and Verbal Communication proven through written and verbal communications

• Technical abilities: MS Office Suite – Outlook, Word, Excel, and PowerPoint

• Ability to thrive in a fast-paced, ever changing, customer-centric environment

• Avid problem solver – able to create win-win situations using limited resources

• Fluen cy in English and Spanish is required ; German a plus

What’s In It For You?

• Compensation: We offer a competitive salary, discretionary annual bonus scheme, and company equity program.

• Holidays: Relaxation is important! That's why we have unlimited vacation days, plus 4 Fridays off during the Summer and a week of rest during Winter.

• Professional development : We want you to have dedicated time for your professional development. That is why we created the “Style Your Day” initiative that happens one Friday a month. You can use the morning for career development programs and company sponsored mentorship opportunities, and spend your afternoon taking care of personal goals that matter most to you!

• Work Life Balance: As an international company we understand that not everybody works the same hours, so if you need to start late, finish early, or take time for yourself during the middle of the day, go ahead! Also, we care about maintaining healthy work life balance, so we have introduced the policy of no meetings Friday!

• Health & Wellness Benefit: Health is in our DNA, that’s why we partnered with ClassPass and offer discount in the memberships . Besides this, we also offer a Premium subscription in the Calm App and Healthkick Platform.

• Location: Our office is located in one the biggest and most important places in Barcelona, Av. de la Catedral in a coworking space .

• Company Events: We love having the team around so we welcome you to join our events at the office with drinks and karaoke, Summer Party / Winter Party, Bring your Kids to work, among other cool events.

• Other Benefits & Perks: We offer 70% discount on Fabletics and JustFab and 50% on Savage X Fenty, plCorporate Benefits Platform (get discounts off popular brands!), discount at bars/ restaurants in La Illa shopping center and enjoy as much as you want of our coffee machines, tea, fruits and snacks for free.