Acts as project lead under minimal supervision for executive and administrative functions and supervises team. Serves as liaison regarding human resources matters. Provides administrative support to senior staff.

• Acts as project lead under minimal supervision for executive and administrative functions, including planning, coordination, scheduling, problem-solving, supply ordering, administrative reports, and correspondence. Ensures office runs efficiently and effectively.
• Oversees development and management of division budgets, including development direction, budget monitoring, reviewing budgetary reports and projections, authorizing expenditures, and ensuring budgetary practices comply with all University’s budgetary policies and procedures. Organizes and prepares budget analyses, reports, and projections on a regular and ad hoc basis.
• Supervises staff, which includes hiring, distributing and reviewing work, performance reviews, and documenting disciplinary actions and other human resource administration. Manages work schedules and approves timecards. Provides professional development opportunities.
• Serves as liaison to Human Resources. Serves as a resource to management team in related human resources matters; ensures compliance with all University and Human Resources activities.
• Provides administrative support to senior staff, including prioritizing meetings, conferences, and appointments, preparing materials meetings, preparing documents/collection and analysis of information, marketing of programs and events, planning collaboration. Composes and prepares routine correspondence and marketing materials. Proofreads materials for accuracy, completeness, and compliance with departmental policies.

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.