OFFICE LOCATION

Portland, Oregon, USA

OR201

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we'd love to hear from you. To quote a popular saying at TNC, “you'll join for the mission, and you'll stay for the people.”

WHAT WE CAN ACHIEVE TOGETHER

The office manager will be responsible for a variety of operational and administrative functions to support multiple programs and ensure a welcoming, safe and well-organized office experience for staff and visitors using The Nature Conservancy's (TNC) Portland office located in SE Portland. This role is fulltime and required to be on-site at least 4 days/week and will manage the facility needs of the TNC Portland office, also known as the Oregon Conservation Center (OCC).

The office manager is the primary person responsible for office and reception services, including serving as the primary point of contact with the property managers, working with vendors, completing daily assessments, responding to facility needs, collaborating with IT staff, managing building safety and security. Specifically, the office manager will partner with vendors to manage office security systems, thermostat/HVAC, elevator operations, waste removal and various building facility services including timely repairs, tracking and communication of resolutions. The office manager will be a member of the Safety Committee and responsible for quarterly safety audits of the OCC in compliance with OSHA and TNC practices. They may create or apply established processes and practices to improve effectiveness, to support health and safety and to document program procedures for reference by staff. The office manager will be responsible for scheduling and coordinating logistics for special events and/or meetings including catering, purchasing, mail management, and telecommunications. The office manager will coordinate the use of The Nature Conservancy meeting and workspace facilities with external partners, assist with the recruitment and training of program volunteers (particularly volunteer receptionists and volunteer landscapers), and will supervise the activities of volunteers resulting in creating supportive meaningful volunteer work situations.

In addition, the office manager will perform administrative tasks for the External Affairs team, including event support, travel support, supply ordering, processing forms, and preparing reports. Financial responsibility may include purchasing, processing invoices, contracting with vendors, and budget tracking. The office manager will assist with schedules, tracking relationships, and coordinate compliance with lobbying requirements for the Government Relations team.

The office manager will prioritize work independently and coordinate complex activities by setting realistic deadlines and managing vendors and partners to meet the timeline. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will demonstrate sensitivity in handling confidential information. Additionally, they may handle inquiries about Oregon Chapter activities and assist in the development of program materials and correspondence. The office manager will work cooperatively with The Nature Conservancy staff, providing information necessary to make decisions and solve problems. The office manager may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program and may support Board of Trustee committees with meeting administration. They will collaborate with staff and partners to create an inclusive workplace and will serve as the public face of TNC.

This position has frequent engagement with a diverse range of staff, donors, trustees, volunteers, vendors and the public. A successful office manager will be able to effectively communicate and assist in coordinating arrangements, making decisions and solving problems.

This position may include 5% travel, paid overtime, and occasional evening and weekend work to support team events and/or handle building emergencies.

WE'RE LOOKING FOR YOU

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone to serve as the cornerstone of our office operations and to problem-solve and assist multiple departments while creating a welcoming and safe space!

Are you organized with an eye for the details your peers sometime miss? Do you have stellar customer service skills and enjoy working with a diverse group of people across different departments? Do you enjoy facilities management, safety and troubleshooting? Do you like a fast-paced environment and juggling multiple priorities? Is managing volunteers who are instrumental to the workflow of an office a skill you want to grow? Our office manager position could be the next step in your career!

The ideal candidate should have demonstrated successfully communicating and collaborating with diverse teams, effectively planning and delivering a variety of tasks, and experience in facility management. This is an exciting opportunity to contribute to the ongoing mission of conservation by supporting our teams and the larger conservation movement in the Portland area!

WHAT YOU'LL BRING

• Bachelor's degree and 1-year experience or equivalent combination.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience performing one or more administrative processes.
• Experience working and communicating with a wide range of people.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Facilities management experience.
• Ability to apply research and analytical skills.

• Excellent customer service skills and focus.

WHAT WE BRING

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including health care bnefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We're proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!

This description is not designed to be a complete list of all duties and responsibilities required for this job.

ADDITIONAL JOB INFORMATION

The Nature Conservancy offers a competitive, comprehensive benefits package including; health care benefits, flexible spending accounts, 401(k) plan including employer match, accrued paid time off (including annual, personal, and sick leave), life insurance, disability coverage, employee assistance program, other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Learn more about our benefits at nature.org/careers. We're proud to offer a work-environment that is supportive of the health, wellness, and flexibility needs of the people we employ.

AUTO SAFETY POLICY

This position requires a valid driver's license and compliance with TNC's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

SALARY INFORMATION

The starting pay range for a candidate selected for this position is generally within the range of $26.96 - $29.38/ hr. for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

APPLY NOW

To apply for job ID 54568, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on 2/5/2024. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.