Center/Facility

Nat'l Health Care Assoc CT

Location(s)

850 Silas Deane Highway, Wethersfield, Connecticut 06109

Job Description

National HealthCare Associates, one of the leading providers of Long-Term Post-Acute Healthcare services in the U.S. is seeking a Payroll Coordinator to work out of our corporate office in Wethersfield, CT.

FUNCTION:

The primary function of the position is to process the payroll for each assigned skilled nursing facility ensuring the data and authorizations are compliant with policy/procedures and to ensure that the Scheduling and Time and Attendance the system is operational, meeting the requirements of the company.

RESPONSIBILITIES:

· Obtaining Personnel Action Forms (PAFs) to Add, Delete or Change an employee’s record from the local facility coordinator. The position reviews the form interpreting instructions, preparing and entering the data into the HR/Payroll system. Performing audit controls on the forms to ensure appropriate authorization has been obtained.

· Providing the facility coordinator with the available auditing tools to audit the data entry.

· Obtain Wage Attachment Orders, interpret, prepare and enter the appropriate deduction setup.

· Communicate with the Facility Coordinator to ensure time and attendance is complete, lock the timecards to prevent any adjustments to be processed after the file for payroll has been extracted, and Export the payroll file.

· Import the payroll file into the payroll system and process the transactions in payroll into a control batch. Balance the control batch to the Time and Attendance system to ensure all transactions were processed and accepted. Any errors must be rectified and reprocessed.

· Obtain any adjustments from management/facility, enter, batch, and process the transactions into a control batch. Balance the control batch to the transactions to ensure all transactions were processed and accepted. Any errors must be rectified and reprocessed.

· Submit the payroll and review the preview for inconsistencies such as excessive differentials, overtime or variances from historical payroll.

· Obtain sign-off prior to submit for the final payroll.

· Process the retirement savings contributions and Loan file to the administrator (currently The Principal Financial Group).

· Process on a monthly basis the union benefit fund contributions report submitted to the union and accounts payable for the union facilities.

· Process on a monthly basis the employee union Dues, Political Action Committee and Initiation fee contribution report submitted to the union and accounts payable.

· Be the internal “Subject Matter Expert” supporting end-users with navigation in ADP and train new facility coordinators on the payroll process including the completion of forms, navigation of the payroll tools.

· Act as a liaison for the end-users with ADP for special requests.

· Provide Ad-Hoc ADP reports to end-users.

Requirements

· 2 – 5 years payroll experience

· Customer Service Skills

· Communicative skills:

· De-escalate emotion to obtain the facts of the situation

· Obtain and document customer requirements and be able to negotiate and compromise when the customer requirements exceed capability

· Provide status and follow-up

· Identify customer expectations.

· Proficient with Microsoft Office (Excel & Word)

· MS Outlook

· Experience and understanding with payroll-based journaling

Avoid being a victim of Job Scams Please be advised that National Health Care Associates, Inc. and its affiliates will never ask you to pay for a job offer, placement fee, office equipment or training. Such information is typically requested to be completed on forms while you are in our facility or through our career site. Unfortunately, scammers may impersonate our employees while targeting job seekers. Please remain vigilant and aware that someone may reach out to hire you but may be a bad actor trying to take your personal information and money. Protect yourself by accessing forms and contact information through known company websites instead of email or text message links. Learn more by searching "FTC.gov Job Scams."