How You Will Make an Impact:

The Payroll Specialist plays a critical role in ensuring accurate and timely payroll processing while maintaining compliance with federal, state, and local regulations. This position will collaborate with HR and Finance teams to manage payroll operations, resolve payroll-related issues, and provide excellent service to employees. The Payroll Specialist must be detail-oriented, possess strong analytical skills, and thrive in a fast-paced environment.

What You Will Do:

• Payroll Processing & Compliance:
  • Process bi-weekly payroll for all employees in assigned care centers, ensuring accuracy and timeliness.
  • Ensure compliance with federal, state, and local tax laws, wage regulations, and company policies.
  • Maintain payroll records, deductions, and withholdings, including garnishments, benefits and retirement contributions.
  • Audit payroll data for errors, inconsistencies, or discrepancies and make the necessary corrections.
  • Assist with payroll tax filings, including W-2 reporting.
• Timekeeping & Reporting:
  • Review and reconcile timecards from the company’s timekeeping system.
  • Address and resolve payroll discrepancies by working with employees and managers.
  • Generate payroll reports, including labor cost analysis and payroll summaries for cross-functional teams (e.g. Finance & Accounting).
• Employee Support & Problem-Solving:
  • Serve as the primary point of contact for employee payroll inquiries, ensuring timely and accurate responses.
  • Assist employees with all payroll-related concerns.
  • Educate employees on payroll policies and procedures.
• Process Improvement & System Administration:
  • Support payroll system updates, implementations, and testing of system enhancements.
  • Identify opportunities for process improvements and automations to reduce manual work.
  • Collaborate with cross-functional teams to streamline workflows and enhance efficiency.
  • Serve as a data integrity champion to ensure accurate data is entered into the company’s timekeeping software.
• Other duties as assigned:
  • This job description is not designed to cover or contain a comprehensive listing of all activities, tasks, duties, or responsibilities that are required of this position. The duties and responsibilities of this position are subject to change at any time, with or without notice, including performing the duties of others as needed to ensure successful operations of the department.

What You Bring:

• Associate’s degree in Human Resources, Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of payroll processing experience in a mid-to-large organization.
• Payroll certification is a plus.
• Exceptional knowledge of payroll best practices and multi-state tax and wage regulations is preferred.
• Experience with ADP Workforce now preferred.
• Strong skillset with Microsoft Office.
• Strong attention to detail and critical thinking ability for the accuracy of data is required.
• Ability to exhibit emotional maturity, professionalism, and flexibility amid changing and/or stressful situations.
• Ability to maintain confidentiality and exercise discretion regarding confidential and sensitive information.

Travel:

• Some travel expected, up to 5%

Working Conditions: The physical demands described here are representative of those which should be met, with or without reasonable accommodation (in accordance with ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office setting. While performing the duties of this job, the employee will interact with others, sit/stand at a desk, work on a computer, and spend prolonged periods preparing and analyzing data and figures. Employees will use standard office machines and equipment (computer, telephone, photocopier, and scanner).

CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.

Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.

Equal Employment/Anti-Discrimination : We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.