NHS
Personal Assistant - Community Paediatrics
This job is now closed
Job Description
- Req#: C9825-25-0025?language=en&page=635&sort=publicationDateDesc
- oAble to demonstrate a good level of English Language and grammar commensurate with composing own letters/reports and ability to correct other correspondence as appropriate.
- oRSA Stage 3 or equivalent qualification in word-processing.
- oExperience in administration duties and provision of secretarial support to Senior Managers/Directors or Health Care Professionals
- oDemonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- oExperience of managing own workload
- oExperience of working to tight deadlines
- oPrevious experience of using office/administration systems
- oExperience of diary management, arranging complex meetings.
- oExperience of composing correspondence for approval
- oExperience in the use of medical terminology
- oExperience of Microsoft Office, including Outlook, Word, Excel and Powerpoint.
- oUnderstanding of Confidentiality and Data Protection Act
- oWillingness to take and use new skills which support service improvement.
- oExcellent interpersonal skills and disposition
- oHigh standard of written/verbal communication
- oAbility to used own initiative, working autonomously but demonstrating good team player skills
- oAbility to work under pressure at times
- oProactive, problem solver, with effective time management skills
- oAble to demonstrate a good level of English Language and grammar commensurate with composing own letters/reports and ability to correct other correspondence as appropriate.
- oRSA Stage 3 or equivalent qualification in word-processing.
- oExperience in administration duties and provision of secretarial support to Senior Managers/Directors or Health Care Professionals
- oDemonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- oExperience of managing own workload
- oExperience of working to tight deadlines
- oPrevious experience of using office/administration systems
- oExperience of diary management, arranging complex meetings.
- oExperience of composing correspondence for approval
- oExperience in the use of medical terminology
- oExperience of Microsoft Office, including Outlook, Word, Excel and Powerpoint.
- oUnderstanding of Confidentiality and Data Protection Act
- oWillingness to take and use new skills which support service improvement.
- oExcellent interpersonal skills and disposition
- oHigh standard of written/verbal communication
- oAbility to used own initiative, working autonomously but demonstrating good team player skills
- oAbility to work under pressure at times
- oProactive, problem solver, with effective time management skills
Job summary
The post holder will work autonomously and as part of a team, to provide a full and comprehensive PA service to Consultant Paediatrician(s) and/or other medical staff. The role will cover all aspects of secretarial, administrative and organisational support.
Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment.
Main duties of the job
Provide a full administrative and secretarial service to Consultant(s)/other medical staff.
Responsible for producing high quality, accurate text using equipment provided in accordance with defined timescales.
Compose routine self-generated correspondence, when appropriate.
Act as first point of contact for telephone and email enquiries, screening calls and liaising appropriately;
Access various information systems for administrative details and update administrative notes when/if necessary.
Prepare agendas, take minutes and distribute notes of meetings, to include typing up of group discussions and interviews as necessary and recording and follow-up actions as required.
Maintain diary of medical staff as required, booking appointments and meetings on own initiative when/if necessary
Processing prescription requests/changes and liaising with GPS, Consultants and parents regarding this
Involvement in the recruitment /interview process of secretarial/clerical staff as required.
Training and supervising new staff, offering guidance and support
Sort and prioritise all incoming mail and e-mail, distributing as appropriate and in a timely manner
About us
Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff.
Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve.
Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people.
Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance.
Date posted
20 January 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year per annum
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working, Home or remote working
Reference number
825-6715786-OPS-B
Job locations
Coral House
Coral House
Shrewsbury
SY1 3GZ
Job descriptionJob description
Job responsibilities
Please see the attached job description and person specification for further information on the role.
Job responsibilities
Please see the attached job description and person specification for further information on the role.
Person SpecificationPerson Specification
Qualifications
Essential
Experience
Essential
Knowledge
Essential
Skills
Essential
Qualifications
Essential
Experience
Essential
Knowledge
Essential
Skills
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Shropshire Community Health NHS Trust
Address
Coral House
Coral House
Shrewsbury
SY1 3GZ
Employer's website
https://www.shropscommunityhealth.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
Shropshire Community Health NHS Trust
Address
Coral House
Coral House
Shrewsbury
SY1 3GZ
Employer's website
https://www.shropscommunityhealth.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.