NHS
Personal Assistant - Surgery Centre
This job is now closed
Job Description
- Req#: C9223-24-0894?language=en&page=1088&sort=publicationDateDesc
- To facilitate & coordinate meetings & events and all prevailing administrative duties including planning, agendas, take minutes (using paper & electronic methods), preparation of room & IT equipment, arrange venues/refreshments as required.
- To ensure that a high quality & timely admin support (utilising all Microsoft Office packages). This requires a high degree of keyboard skills, speed and accuracy.
- Process confidential information including the typing of reports, general correspondence, minutes, agendas etc.
- To develop and maintain appropriate bring forward systems for progress chasing, outstanding enquiries, comments & actions and be pro-active in utilising these systems.
- To take responsibility for own area of work, prioritising own workload and ensuring any areas of concerns are raised timely and appropriately.
- Managing payroll input and resolving queries
- Ordering and processing orders and invoices
- To ensure appropriate paper based & electronic filing systems are in place & ensure regular maintenance, in line with local and national legislation.
- Maintain personal files in regard to filing of all HR documentation including the production of highly sensitive documents that could relate to colleagues and other staff across the Divisions.
- Please note there are two roles available, please write in your supporting statement which vacancy you are applying for, either the 30 hour or 21 hour 15 minute vacancy.
- complex diary management
- providing a full and comprehensive administrative service to the team, to coordinate and manage the workload together to ensure the most efficient and effective use of resources
- dealing confidently with staff at all levels both internally and externally
- minute taking including agenda setting/invite coordination/action log management
- support senior managers with chasing outstanding tasks within their services
- deal with incoming correspondence on a daily basis across multiple email accounts, referring correspondence to other members of staff or departments for action as appropriate.
- answer and manage calls and be the main point of contact for the management team, dealing with all enquiries in a polite and courteous manner, using tact and discretion, referring enquiries to other staff as necessary and/or responding appropriately to the query.
- processing of timesheets/absences on health roster and temporary staffing systems
- processing purchase orders on Oracle and receipting received goods
- complex diary management
- providing a full and comprehensive administrative service to the team, to coordinate and manage the workload together to ensure the most efficient and effective use of resources
- dealing confidently with staff at all levels both internally and externally
- minute taking including agenda setting/invite coordination/action log management
- support senior managers with chasing outstanding tasks within their services
- deal with incoming correspondence on a daily basis across multiple email accounts, referring correspondence to other members of staff or departments for action as appropriate.
- answer and manage calls and be the main point of contact for the management team, dealing with all enquiries in a polite and courteous manner, using tact and discretion, referring enquiries to other staff as necessary and/or responding appropriately to the query.
- processing of timesheets/absences on health roster and temporary staffing systems
- processing purchase orders on Oracle and receipting received goods
- NVQ3 or equivalent qualification or experience plus work based experience
- Evidence of continued professional development (CPD)
- Proven ability to provide secretarial support to manager/team
- Evidence of ability to achieve own work targets
- IT packages including Microsoft Office
- Evidence of dealing with confidential matters, sometimes of a complex/sensitive nature
- Ability to manage own workload
- Range of secretarial skills including keyboard skills
- Ability to travel across all Trust sites as required
- Included note of working hours as part of supporting statement? (Requested on vacancy advert)
- NVQ3 or equivalent qualification or experience plus work based experience
- Evidence of continued professional development (CPD)
- Proven ability to provide secretarial support to manager/team
- Evidence of ability to achieve own work targets
- IT packages including Microsoft Office
- Evidence of dealing with confidential matters, sometimes of a complex/sensitive nature
- Ability to manage own workload
- Range of secretarial skills including keyboard skills
- Ability to travel across all Trust sites as required
- Included note of working hours as part of supporting statement? (Requested on vacancy advert)
Job summary
We are seeking two experienced, enthusiastic, exceptionally well organised, confident and personable Personal Assistants to support the Surgical Services Management Team and Surgical Matrons.
We are looking for two individuals who are conscientious, with excellent computer skills, who can work independently or part of a team. The ideal candidates will be proactive and have proven previous experience in supporting senior management a range of administrative tasks.
The successful post holders will work collaboratively to provide administrative support to all specialities within the Surgery Centre, this includes working with operational and clinical colleagues to cover a variety of tasks. They need to have excellent communication skills and have experience in Microsoft packages along with a range of bespoke hospital IT programmes
Both post holders will be based onsite at The Royal Shrewsbury Hospital between two office locations. Flexible hours would be considered with the successful candidates to meet the needs of the service.
Main duties of the job
The post holders will be responsible for offering a comprehensive administrative and PA service to the Surgical Services Management Team and Surgical Matrons including:
About us
Please note there are two roles available, please write in your supporting statement which vacancy you are applying for, either the 30 hour or 18 hour 45 minute vacancy. Both B3
Both vacancies will be based at The Royal Shrewsbury Hospital, but it is a requirement of the role that the post holder is able to travel to and work across all Trust sites.
Interviews are provisionally scheduled for Thursday 26th September onsite at the Royal Shrewsbury Hospital and candidates are asked to attend face to face.
If you would like to know more about the roles, please email claire.job@nhs.net
Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.
We're on a mission to provide high quality, safe care to our patients, in an environment our incredible staff are proud to work in.
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!
Date posted
09 September 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year per annum
Contract
Permanent
Working pattern
Part-time, Flexible working, Home or remote working
Reference number
223-PAS-657
Job locations
Royal Shrewsbury Hospital
Mytton Oak Road
Shrewsbury
SY3 3XQ
Job descriptionJob description
Job responsibilities
In summary the post holders will assist with:
The Candidate Job Pack (attached) provides a more comprehensive (but not exhaustive) overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required.
Job responsibilities
In summary the post holders will assist with:
The Candidate Job Pack (attached) provides a more comprehensive (but not exhaustive) overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required.
Person SpecificationPerson Specification
Education and qualifications
Essential
Experience
Essential
Skills and knowledge
Essential
Personal circumstances
Essential
Supporting statement
Essential
Education and qualifications
Essential
Experience
Essential
Skills and knowledge
Essential
Personal circumstances
Essential
Supporting statement
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
The Shrewsbury and Telford Hospital NHS Trust
Address
Royal Shrewsbury Hospital
Mytton Oak Road
Shrewsbury
SY3 3XQ
Employer's website
http://www.sath.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
The Shrewsbury and Telford Hospital NHS Trust
Address
Royal Shrewsbury Hospital
Mytton Oak Road
Shrewsbury
SY3 3XQ
Employer's website
http://www.sath.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.