Requisition ID: 40598

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents. Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

The Program Assistant II works under the direction of a supervisor, primarily the Facility Rentals Supervisor or Special Events Coordinator supporting special events such as Festival of Lights, Sakura Days Japan Fair, the All British Field Meet, Sweet Sounds of Summer, Fleurs de Villes and Harvest Days, and facility rentals such as weddings and meetings at VanDusen Botanical Garden, Bloedel Conservatory and the Celebration Pavilion located at Queen Elizabeth Park.

Specific Duties and Responsibilities

This position requires excellent interpersonal and communications skills, enthusiasm, and a strong appreciation for special events. The successful candidate must be able to work well both independently and in teams. The scope of this work may include (but is not limited to): assisting in carrying out special events, assisting with load in and load out of vehicles in the garden, monitoring the safety and behaviour of event participants, ensuring that site rules and regulations are followed, building security and lock up, event set up and take down including décor, tables and chairs, and A/V equipment. This position is responsible for ensuring participant safety at events and providing first aid services.

Hours of work will vary and will include many evening and weekend shifts.

Qualifications
Education and Experience:

• Completion of Grade 12 and some related experience or an equivalent combination of training and experience
• Special events experience is an asset
• Standard or Emergency First Aid with CPR-C required

*Note: All applicants must attach their First Aid Certificate(s) to their application.

Knowledge, Skills and Abilities:

• Working knowledge of the behaviour, needs, and interests typical of participants of all ages
• Ability to effectively monitor activities and behaviour of participants
• Ability to assist in the planning and carrying out of special events or programs
• Ability to provide first aid as required
• Ability to develop and maintain effective working relationships with other facility staff
• Ability to ensure the care, welfare, safety and security of patrons is prioritised

Driver's License and Record Checks:
A Police Information Check (PIC) that includes a Vulnerable Sector Check is a requirement of this position.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Board of Parks & Recreation (1400)

Affiliation: CUPE 15 Parks

Employment Type: Auxiliary/Casual

Position Start Date: April 2024

Salary Information: Pay Grade GR-012: $25.93 to $30.41 per hour

Number of Vacancies: Multiple

Application Close: March 10, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve . Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.