Date Posted: 11/07/2023
Req ID: 34866
Faculty/Division: UofT Scarborough
Department: UTSC:Management Co-Op Programs
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00051819

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm, and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars, and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

UTSC Management is a world leader in providing undergraduate business education that is heavily influenced by experiential learning and internationalization. The goal of our management program is to create opportunities for our students to learn and experience leadership by applying the latest management theory to real-world problems both inside and outside the classroom. In addition, Management is currently expanding its portfolio to include research-based and professional-based Master’s programs. Our co-op staff plays a key role in fulfilling this mission and in contributing to a positive departmental culture. In the Co-op Program in Management, we believe in our students.

Through experiential learning, we know that each student has the ability to achieve their individual goals. Through excellent service, flexibility, and innovative programming, we provide the environment students need to turn their abilities into productive, exciting opportunities. We also value our partnerships. We build lasting relationships with outstanding employers, alumni, and faculty to prepare students to be proactive contributing members of the business community. We work one-on-one with employers to understand their needs and exceed their expectations.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the supervision of the Assistant Director, Management Co-op the responsibilities will include: Collaborating with the Assistant Director to set operational goals and objectives, develop strategies to achieve them, and create plans to implement those strategies; overseeing the day-to-day activities of the operations team, including staff training and development, assigning tasks and responsibilities; ensuring that all operational activities are performed in compliance with established policies, procedures, and standards to maintain quality and consistency in operations; preparing regular reports for the Assistant Director on the status of operations, including key performance indicators, resource utilization, and other metrics; and staying up-to-date with industry best practices and trends, and continuously seeking ways to improve operations and enhance service delivery to our students.

Your responsibilities will include:

• Developing charter, scope, resources, and schedule for projects
• Advising on the cost, feasibility, and impact of different implementation solutions
• Fostering and maintaining positive relationships with senior management to gain approval for strategies and plans
• Analyzing processes and recommending changes for more efficient coordination of operations
• Advising on the creation of efficiencies for business processes and productivity
• Developing and editing standard operating procedures
• Coordinating vendor selection and negotiation processes for RFP
• Providing advice to departments and staff on admissions requirements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Six to seven years in relatable database management
• Experience with office administration and implementing practices to improve efficiency and service
• Experience or equivalent skills in developing project plans, strategic plans, or other project coordination documents
• Expertise with process improvement and project management
• Must have experience in Excel including setting up Excel spreadsheets and graphics, prepare sophisticated PowerPoint presentations, knowledge of SharePoint, Internet, Acrobat, scheduling and project software, as well and an ability to adapt to and learn new technologies
• Strong organizational and project management skills with a successful record of accomplishment in managing a variety of creative, persuasive, integrated, and cost-effective projects, from conceptual stages through delivery and follow-up/evaluation
• Excellent oral, written and interpersonal communications skills to facilitate consultations, presentations, and workshops and build stakeholder relationships
• Creative, self-directed, innovative, and results-oriented
• Ability to manage multifaceted, concurrent projects and tasks
• Exceptional organizational skills and flexibility in adjusting to changing circumstances
• Ability to work collaboratively in a team environment to achieve department goals and also work independently to meet tight deadlines with minimal supervision
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Preference will be given to candidates with experience working in the post-secondary sector and/or familiarity with co-op and work-integrated learning programs and competitor environments
• Previous experience supervising or directing activities of staff
• Experience with MS Project, Salesforce, Symplicity, Orbis, and HubSpot is considered an asset

To be successful in this role you will be:

• Adaptable
• Communicator
• Motivated self-learner
• Problem solver

Note:

• This is a TERM position from January 2024 to February 2025.
• A full job description is available upon request from the UTSC HR Office.
• Please ensure to add a cover letter with your resume.

Closing Date: 11/16/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 15 -- $93,752 with an annual step progression to a maximum of $119,892. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.