About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

About the Brand

inScience Communications has over 30 years’ experience in providing strategic and tactical medical communications services to the global pharmaceutical industry. Working in partnership with our valued clients, we deliver the highest quality of service and ethical content by drawing on the extensive talent and experience of our global team. We pride ourselves on ensuring each individual has the ability to contribute to our continuing expansion, providing the opportunity to progress their career and make a real difference to this dynamic agency.

Project Co-ordinator

inScience Communications (part of Springer Healthcare)

Chester, London or Manchester

Hybrid Working

Closing Date 4th March 2024

inScience Communications is a medical communications agency with over 40 years of experience in the industry. We provide strategic and tactical global medical communications services to the pharmaceutical industry. We’re part of Springer Healthcare, a leading global provider of clinical publications, scientific communications, and medical education.

We’re looking for a proactive individual, keen to take on the integral role of Project Co-Ordinator within our expanding operation in the UK, working with some of the biggest names in the pharmaceutical industry.

You’ll enjoy working on a variety of work accross important therapy areas, with major pharmaceutical clients, within a supportive, team-focused environment. Your tasks will be focussed on database management, keeping a tight control of deadlines for projects and ensuring critical information is recorded and visible within a central system. You’ll be primarily be working with internal customers including medical writers, other project managers and financial team members to ensure internal systems are updated to aid the management of individual projects and the business overall.

This is a fantastic opportunity to make your mark with this entry level and important role within our company, and start on a fantastic career within Medical Communications. You‘ll work with stakeholders at all levels of the organisation and will be joining a collborative team who actively share ideas and work in partnership with our clients. With continuing growth and plans for expansion, now is an excellent time to join the team and make a difference.

To find out more about us visit our website at http://www.insciencecommunications.com/

Responsibilities

Project Work

• For assigned projects, proactively and frequently communicate project timelines to the account team (including team members from other departments, and colleagues in other locations if appropriate)
• Undertake and drive the day-to-day project delivery process for all assigned projects and tasks, with core focus on database/financial records and maintenance and communicating with the internal team
• Proactively reach out to account team members for any required data relating to completion of records and audit processes
• Assist with system audits i.e. ensure all items and steps are completed as required on an ongoing basis but also provide reports requested by the Client during an internal Client audit
• Comply with agreed internal standard operating procedures (SOPs) in an effective manner including client specific protocols and systems, this includes undergoing mandatory client training such as compliance etc.
• Undertake training to use client supplied project management tools if and where appropriate
• Work closely with the rest of the team to set up new systems/processes, as required, to optimally manage the account(s)
• Communicate financial, project status and written content via line manager before external circulation

Financial

• Work with lead account personnel to meet or exceed inScience Communications revenue and profitability expectations within the assigned account(s) i.e. help to ensure that projects keep moving, maintain a high quality of service and ensure accurate process management is delivered
• Accurately process supplier purchase orders and invoices for authorisation by lead account personnel
• With direction from the account team personnel, manage the internal business opportunities system including entering new opportunities accurately and managing their progress on a monthly basis – ensure the system is up-to-date before the close of the month
• With direction from the account team personnel, manage aspects of the internal project financial system including; setting up new projects in the system; creating a financial plan and billing plan; circulating the job code to all team members; managing the revenue stages and debit memo requests (sales order requests) on a monthly basis in line with the ‘month-end’ deadlines; run profitability reports and report progress to account team personnel; develop internal reconciliation documents for approval by the account team personnel

Experience, skills and qualifications

Essential

• High degree of organizational and time-management skills for day-to-day project deadlines
• Ability to successfully handle multiple tasks simultaneously and follow instructions or processes
• Excellent attention to detail

Desirable

• Educated to a degree level (desired, but not essential)
• Previous experience in an administrative or project co-ordination role

#LI-RP1