Job Req ID

Home Affairs - 133289

Location

ACT

Classification

APS Level 6 - $90,199.00 and $103,770.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time

Flexible work

Flexible arrangements considered

Contact Officer

Kirri Robinson on kirri.robinson@homeaffairs.gov.au

Applications close on 19/08/2024 at 11:59pm AEST (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill multiple vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months.

About our team

GM Technology & Major Cap Group | ICT Division | Digital Delivery | Digital Integration Office

The Digital Integration Office (DIO) engages across the ICT Division and with Home Affairs colleagues in assessing and matching business needs and supporting end-to-end program delivery. We provide program management for the delivery of transformative, complex digital programs that span multiple ICT branches, including coordination and oversight of program governance, reporting, and quality assurance functions.

The DIO also provides Workforce Change Leadership, supporting an uplift in Home Affairs' capability through agile ways of working via our Agile Transformation Team.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

The DIO is looking for experienced project coordinators who enjoy working in dynamic and evolving environments. Our ideal candidate can provide fresh insights into the delivery of transformative, complex digital programs that span across multiple ICT branches. Breaking this down we are looking for:

• An analytical thinker that identifies issues and problems and works to resolve them. Identifying risks and uncertainties and taking them into account through planning, decision-making and priority setting
• A well organised and adaptable person with the ability to work on multiple, competing projects and demands, showing a high level of initiative and judgement
• An effective communicator who is able to influence and present messages in a clear, concise, and articulate manner
• An experienced stakeholder manager to help drive and achieve project goals, who is able to understand, negotiate and resolve complex, difficult, and sensitive issues
• A person looking to grow their leadership skills, focusing on people, stewardship and outcomes.

Duties and responsibilities

• Take a leading role in providing governance support for key monthly meetings such as planning, scheduling, developing agendas, circulating papers, preparing talking points and drafting minutes
• Draft and review various types of briefs including, agendas, papers, Ministerial submissions and/or talking points in line with business requirements
• Under limited direction, manage contracts to enable the cost effective delivery of the goods and services required to support a program/s
• Produce high quality and fit-for purpose portfolio and program artefacts and reports such as dashboards, executive, financial, annual, freedom of information requests and ad hoc reports
• Establish and grow productive working relationships through day-to-day liaison with the program network. This includes influencing organisational behaviour through sound communication skills (writing, negotiation and verbal)
• Contribute to the identification and implementation of systems improvement initiatives.

Additional information

Mandatory Role Requirements:

• Project coordination experience
• Experience with Microsoft Office Suite
• High level of proficiency in written, negotiation, and verbal communication, including the ability to create and modify targeted and complex messages to diverse audiences
• Highly organised with sound knowledge of digital transformation projects.

Preferred Role Requirements:

• Project Management experience, particularly agile and kanban
• Contract management experience
• Demonstrated leadership capabilities
• Experience in using a variety of DevOps and collaboration tools.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 19/08/2024 at 11:59pm (midnight) AEST – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 133289 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.