Kitchell is seeking an experienced and dedicated Project Coordinator to join our Southern California region in San Diego and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Responsibilities

• Provides administration support that includes the organization of file systems and related project data
• Supports drafting of contractual and procurement related documentation
• Maintains regular reports and metrics as required by direction
• Help with the facilitation of purchase and change orders
• Provides administration of incoming and outgoing mail and correspondence (FedEx/UPS/DSL/GSO)
• Assists staff with copying and distribution of project related materials such as submittals, shop drawings, RFIs and other project or corporate documents
• Provides application of typing and word processing for correspondence, meeting minutes, proposals, and other material from rough draft of corrected copy
• Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates
• Assists in maintaining of all necessary record-keeping activities and organization of project specific materials and correspondence in both hard and soft copy form
• Assists with Document Controls of project specific material such as accounts payable/receivable, billing, and contracts

Education and Experience

• 5 or more years of general administrative support experience is required
• 4-year degree from an accredited college or university is preferred

Knowledge and Skills

• Knowledge and experience of providing administrative support to a Construction Site Office is strongly preferred
• High level of interpersonal skills to handle sensitive and confidential situations and documents is required
• Advanced computer skills and familiarity with the Microsoft Office Suite products is required
• Working knowledge of Document Controls and categorizing of both RFI’s and RFP’s is preferred
• Exposure to Construction industry software such as Bluebeam, Procore, and/or P6 is preferred
• Experience working on a construction job site is preferred

License and Certifications

A valid California driver’s license free from suspensions or restrictions is required.

Travel Requirements

This position is site based and performed on location in San Diego, CA.

Work Environment

While performing the duties of this job, the employee must regularly work in an office and/or construction environment. Conditions regularly include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is occasionally loud.

Physical Requirements

While performing the duties of this job, the employee must regularly sit, stand, walk, talk, or hear and use hands to finger, feel and handle; frequently reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 10 pounds and occasionally lift and or move up to 50 pounds.