JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Project Administration and Reporting:

• Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
• Maintain records in a manner that protects client and JLL confidentiality
• Keep track of project hours and forecast utilization relative to assignment
• Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
• Manage action items and other associated project documentation
• Review and edit project documentation as needed
• Assist with project close out (close-out report, lessons learned, client reports, project survey)

Furniture Solutions

• Independently design and manage medium sized projects up to 30-50k SF
• Assist Senior Project Manager or Vice President in designing and managing larger programs or projects
• Review scope, develop furniture drawings and specifications and QA/QC for completeness for RFP or sole source procurements
• Identify scope gap and communicate risks or impact in independently led projects or to team lead on collaborative projects
• Make finish and furniture selections based on appropriate applications as well as cohesion with design intent and budget, as required per project, in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP.
• Write specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP.
• Assemble design packages, including furniture selections and finishes, in digital format, as required per project.
• Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix
• Offer Value Engineering options for furniture, furniture finishes, and equipment when needed
• Inventory and document existing furniture and equipment
• Create furniture space plans (AutoCAD and/or CET) for reuse and new furniture
• Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions
• Coordinate RFP mock-ups with furniture manufacturers, Client, and design team
• Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer
• Assist in development and management of project schedule in collaborative projects; manage independently during self-run projects
• Assist in development and tracking of project budget in collaborative projects; manage independently during self-run projects
• Assist VP or SPM in Client and Vendor meetings; manage independently during self-run projects
• Assist in Creating and managing project status report to document approvals, open items, risks, and major milestone look-aheads
• Coordinate field verifications with awarded Furniture Dealer
• Coordinate dealer drawing approvals from Client prior to ordering
• Coordinate order sequencing and tracking with Dealer and communicate to Client
• Issue purchase orders (when procuring) with Client approval
• Track orders with Dealer
• Coordinate installation schedule with furniture Dealer and overall construction project
• Coordinate punch list walk-thrus with Dealer and Client
• Manage project close-out (punch lists, warranty documents, OMs, and as-builts) with dealer and submit to Client for approval
• Provide required back-up deliverables for invoicing to SPM or VP

Client Communication and Management:

• Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions
• Take accurate and comprehensive meeting notes and issue in timely manner
• Write clear and concise communication conveying complex messages in a manner easily understood by others
• Provide resolution to routine client issues
• Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check-outs, unpacking etc.

People Management, Leadership, and Teamwork:

• Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge
• Work effectively with different personalities; work effectively within the team and participate actively in team building exercises
• Exhibit enthusiasm and positive attitude with clients and peers

Talent Management:

• Self-identify individual skill development and proactively seek training for improvement

Business Development:

• Develop an understanding of how JLL develops business and how Operations impacts repeat business
• Be aware of JLL's service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for JLL to provide additional service
• Enhance vendor and supplier relationships through effective teamwork
• Be an 'ambassador' for JLL. Comfortably communicate company's core business, when speaking with others. Be comfortable with your 'Elevator' speech.
• Gather and review supporting documentation and marketing materials for proposal attachments as requested

Growth of Company:

• Network professionally; build your image and Firm's through participation in industry events

Skills and Knowledge:

• Strong Microsoft Excel and Office Suite skills
• Strong AutoCAD skills (required)
• Strong CET skills (preferred)
• Microsoft Publisher or similar (preferred)
• Adobe Suite skills ( InDesign preferred)
• Furniture BOM and specifications understanding (required)
• Ability to read architectural drawings and furniture and space planning concepts
• Knowledge of construction, design, furniture and/or commercial real estate industry
• Detail oriented
• Ability to multi-task and work both in a team and independently
• Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational skills with the ability to identify and manage priorities
• Excellent written and verbal communication skills

Physical Work Requirements and Work Conditions

• Remote interpersonal interaction is usually required to perform the job and during installation, on site oversight is required. In person meetings will be dependent on client requirements and ever-changing environment given COVID impacts to workplace re-entry
• Travel as needed based on the project assignment

Preferred Education and Experience

• Bachelor’s degree from an accredited institution, preferred in Interior design or Architecture
• 5-7 years of design, project or furniture related experience in a Corporate Real Estate environment, architectural firm, or furniture dealership
• Background in project management, construction/furniture management, interior design or project strategy planning is required
• Experience independently leading small to mid-size projects required

Estimated compensation for this position is:

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.