Job Summary

The College of Science Purchasing Assistant is primarily responsible for preparing, processing, and tracking orders received from the College’s faculty, staff and students. The types of orders include office and laboratory supplies, equipment purchases, and equipment service and maintenance requests. All transactions are processed using either Institute credit cards (aka ProCards) or through Oracle procurement applications. Position duties include all processing and reconciliation activities involving invoicing and credits, COS Stockroom ProCard monthly reconciliation and credit limit adjustments utilizing the PCN ActivePay software and Oracle applications. This position is responsible for maintaining the existing electronic purchase tracking system. It is also responsible for hiring, scheduling and assigning tasks to the Stockroom student workers. The person will also assist with office assignments, special projects, stockroom team support, and college functions when requested.

Job Responsibilities

• Responsible for processing over 2,000 orders per year using RIT Procurement cards, Oracle Purchasing or Invoice payment forms; annual average purchases total more than $2M per year
• Oversight of 6 COS Stockroom credit cards and all processes related to transactions, including monthly reconciliation of statements in accordance with Controller’s Office policy; process journal entries as needed
• Supply Orders: place orders; review orders upon arrival and ensure payments made in timely manner
• Generate monthly reports for department reconciliation
• Assist in requesting pricing quotes following university guidelines
• Research and communicate cost saving alternatives for purchases
• Create annual pricing agreements for office/lab supplies/equipment
• Maintain documentation for all transactions
• Responsible for hiring, scheduling and assigning work duties to the Stockroom student workers
• Other duties as assigned

Required Qualifications

Education:

• Associate's degree or equivalent experience in procurement, business, finance or accounting

• 3 – 5 years purchasing experience
• 3 - 5 years accounting experience
• 3 – 5 years handling confidential financial or personal information
• 3 - 5 years customer service experience

Preferred Qualifications

Preferred:

• Experience using RIT Oracle Accounting and Purchasing applications
• Experience using RIT procurement cards and Active pay system
• Have an intermediate level using Microsoft Excel and Word
• Have working knowledge of Adobe Professional DC

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Hybrid — Remote/On-campus

Shift

A

Wage Band

115H

FLSA Category

Non-exempt

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

The College of Science has 838 undergraduate students, 292 graduate students and 202 faculty members. It delivers the required scientific and mathematical education for most of the programs offered at RIT. The College of Science houses four of RIT’s eight Ph.D. programs – color science, astrophysical sciences and technology, mathematical modeling and imaging science.

The College of Science offers undergraduate and graduate programs in the Chester F. Carlson Center for Imaging Science, Thomas H. Gosnell School of Life Sciences, the School of Chemistry and Materials Science, the School of Mathematical Sciences, the School of Physics and Astronomy, and the Program of Color Science. It also offers many research opportunities and programs and houses a number of research centers and laboratories that are conducting world-renowned research. In addition to its degree programs, the College delivers the required scientific and mathematical underpinnings for most of the programs offered at RIT.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.

Hourly/Salary Minimum

16

Hourly/Salary Maximum

27