Essential Functions:

When assigned to the Purchasing and Contracts Division

1. Act as first line supervisor for designated staff within a department, including interviewing and selecting job applicants, training, assigning and overseeing work, and establishing and evaluating appropriate performance standards in accordance with department objectives.
2. Provide consultation and training to department representatives to assist in contract or solicitation development and project planning, and to ensure understanding of applicable statutes, procedures or other regulatory requirements.
3. Interpret, apply and explain federal, state and local laws and statutes, and city policies, procedures and programs. Interpret, apply and explain purchasing best practices.
4. Develop and recommend language for use in solicitations and contracts to improve the quality of documents produced and reduce risk of protest and liability to the city.
5. Assist the division manager in drafting, tracking and implementing state legislation affecting the operations of the division. Review bill drafts, attend committee meetings, as needed, meet with lobbyists, as directed.
6. Review, consult, collaborate and participate in solicitations, contracts, agenda submittals, and related documents prepared by staff to ensure sound technical approach and accuracy, value-maximizing strategy, and compliance with applicable policies, procedures, grants, federal regulations, statutes or other regulatory requirements.
7. Participate in contract administration, including but not limited to: post-award audits, labor complaints, resolution of contractor insurance issues, mediation of contractor performance issues, and contract closeout.
8. Develop and implement division procedures and contract, solicitation, and procedural document templates. Provide assistance to division staff and department representatives to resolve questions on the use and applicability of Purchasing procedures and documents.

Marginal Functions:

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the applicable field. Assess and recommend for integration with Purchasing & Contracts operations.
2. Represent Purchasing & Contracts at city or committee meetings.
3. Prepare pertinent correspondence.
4. Perform related duties and responsibilities, and participate in special projects.

When assigned to Purchasing and Contracts

Experience:

Four years of increasingly responsible experience in purchasing or contract administration, preferably in a government agency, including one year of administrative, lead or supervisory responsibility.

Training:

Bachelor's degree from an accredited college or university with major course work in purchasing, procurement and contracts or business or public administration or a related field.
May substitute a combination of equivalent education and related experience. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.

Knowledge of:

Operational characteristics, services and activities of an information systems or purchasing and contracts program, depending on assignment.
Management skills to analyze programs, policies and operational needs.
Principles and practices of program development and administration.
Advanced principles and operating procedures of computer systems and related equipment, or an automated purchasing software package, depending on assignment.
Advanced principles of quality assurance and management.
Programming system development life cycle principles.
Principles and procedures of computer programming and planning, or advanced principles and procedures of purchasing, depending on assignment.
Personal computer hardware and software products, principal equipment and its interface with a host system.
Principles and techniques of formal supervision, training and performance evaluation.
Pertinent federal, state and local laws, codes and regulations.

Ability to:

Give direction to staff.
Develop, maintain and administer objectives, guidelines and procedures.
Identify, evaluate, research and analyze complex problems and develop logical solutions and efficient procedures related to area of assignment.
Prepare clear and concise administrative and financial reports.
Analyze complex problems, identify alternative solutions, project consequences of proposed actions, recommend best solution and implement approved solution in support of goals.
Research, analyze, evaluate and recommend new service delivery methods and techniques.
Exercise initiative and independent judgment within established guidelines.
Train and assist staff in the operating policies and procedures of the assigned program.
Stay abreast of legislative developments affecting the operation of the program.
Maintain concise, accurate and organized records.
Interpret, apply and explain federal, state and local policies, laws and regulations.
Interpret, apply and explain city policies, procedures and programs.
Evaluate work performance against established criteria.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Competencies:

In addition to Core Workforce Competencies:

Supervisor Competencies

Professionalism – Models core values by being honest, respectful and positive; continuously demonstrates the core values of the city; supervisory actions are collaborative whenever possible and intended to grow the city's capacity at an individual, unit, division and/or department level.

Managing Performance – Takes responsibility for own and assigned employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring regular feedback, and addressing performance problems and issues promptly.

Decisiveness – Willingness to make difficult decisions in a timely manner.

Developing and Empowering Others – Willingness to delegate responsibility; coaching assigned employee to develop their capabilities.

Facilitating Partnerships – Builds community and partnerships both inside and outside the organization.

Forward Thinking – Anticipating the consequences of situations and decisions; taking appropriate action to be prepared for possible changes.

Providing Support – Provides the tools and creates a supportive environment that allows others to successfully complete their work.