Description

As a Paralegal for Residential Closings, you will be responsible for managing real estate transactions from post-attorney review through closing, ensuring seamless communication between clients, agents, lenders, and title companies. Your role is critical in maintaining compliance, managing deadlines, and providing an exceptional experience for clients.

Who We Are Looking For

The ideal candidate is an experienced paralegal with a strong background in transaction management and client communication. You are highly organized, and detail-oriented, and thrive in a fast-paced, tech-forward, and remote work environment. You have a proactive approach to problem-solving and are committed to delivering a high level of service to clients and partners.

Before applying, ask yourself: Are you up for a challenge? Would you consider yourself flexible? Does inefficiency keep you up at night? Do you take pride in your work product? Can you handle constructive criticism and endeavor to do better? Do you want to grow your career? Can you see yourself as a leader? Can you think independently and come up with creative solutions to unique problems?

Key Esquire Culture & Values

We operate with excellence, efficiency, and intention. Our firm is driven by the following core values:

Key Esquire Culture & Values

At Key Esquire, we focus on delivering practical, efficient, and thoughtful work. Our core values include:

• Attention to Detail: We focus on the small things to ensure that things go smoothly for clients.
• People First: We prioritize relationships and tailor solutions to meet clients' needs.
• Always in Beta: We strive to improve and adapt in everything we do.
• It's a Puzzle, Not a Problem: We approach challenges as opportunities to find solutions.
• Legacy is Important: We make decisions that protect and enhance clients' long-term goals.
• Tech is Our Strength: We use technology to simplify processes and improve efficiency.
• Celebrate the Wins: We recognize and appreciate progress, no matter how small.

Application Process Includes:

• Submit Resume.
• Submit a Cover Letter including three (3) reasons why you are perfect for this job.
• Complete DISC Assessment.
• 15-minute Phone Screening.
• Complete Skills Assessment.
• Virtual Interview with the owner.
• Reference Check.

Responsibilities

Prepare & Review Transaction Documents
• Review contracts, purchase agreements, closing disclosures, deeds, and mortgage documents.
• Draft escrow and use & occupancy agreements.
• Draft contract addendums.
• Ensure accuracy and compliance with state and local real estate laws.

Title & Due Diligence Support
• Order and review title commitments, surveys, and payoff statements.
• Identify and assist in resolving title-related issues before closing.

Inspection Coordination & Follow-Up
• Track home inspections, termite reports, and appraisals to ensure timely completion.
• Review inspection reports for repair requests per contract contingencies.
• Client meetings to discuss inspection issues and draft inspection correspondence and negotiate credits or repairs for clients.
• Communicate with buyers, sellers, and agents to address inspection-related matters.

Coordinate Closings
• Communicate with buyers, sellers, lenders, and title companies to ensure all requirements are met.
• Prepare and send closing packages, including settlement statements and wire instructions.
• Prepare conveyance documents and coordinate signings.

Client & Referral Partner Communication
• Serve as a point of contact for clients, real estate agents, and mortgage brokers.
• Provide updates and ensure a seamless closing process.

Manage Transaction Timelines & Deadlines
• Track and manage contract deadlines, contingency periods, inspections, and closing schedules.
• Send reminders and follow-ups to ensure a timely closing.

Draft & Send Correspondence
• Prepare engagement letters, client notifications, and post-closing follow-ups.
• Draft demand letters or notices for contractual issues when necessary.

File & Database Management
• Organize and maintain digital files for each transaction.
• Update client and case management systems with transaction progress.

Team Management
• Manage legal assistant.
• Delegate effectively to ensure smooth closings.

Qualifications
• At least 5 years of experience as a paralegal in a small law firm or solo practice (Required).
• Must be from one of the states where an attorney is required for a real estate closing (Alabama, Connecticut, Delaware, District of Columbia, Florida, Georgia, Kansas, Kentucky, Maine, Maryland, Massachusetts, Mississippi, New Hampshire, New Jersey, New York, North Dakota, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, or West Virginia). (Required).
• Interest in real estate transactions (prior experience is a plus but not required).
• Comfortable working in a fast-paced, tech-forward, remote environment.
• Detail-oriented with a client-first mentality.
• Growth mindset-constantly looking to improve, innovate, and contribute beyond daily tasks.
• Ability to manage people effectively.
• Experience with Smokeball (or willingness to learn) is a plus.