Job Background & Summary:

We at Actalent Services are a fast-growing engineering consulting group which expanded to Canada in 2014. A significant part of that growth has come out of our Western Canadian Operations focused on Infrastructure and Utilities projects. To support this growth, we have opened a full-time position for a Receptionist / Project Assistant (Design Assistant) to join our team on 12-month contract, with potential for full time depending on performance and career interest. The selected individual will be a part of our Utilities Division based out of New Westminster, BC.

This role provides administrative support to the design team and performs the clerical aspects of design to advance project objectives. Although this is an administrative role, it will be involved in areas of light technical work and training will be provided to the selected hire for this role. Therefore, it requires someone with ability to grasp basic technical concepts, excellent skills in Microsoft Word and Excel and are results driven and analytical thinkers.

The selected individual will join our rapidly growing team delivering projects to a variety of utility clients with a focus on electrical utility infrastructure. We are looking for people that take ownership, are career motivated, well organized and detail oriented with a proven ability to meet deadlines.

Successfully passing Drug & Alcohol Screening is a requirement for this role.

This role is 100% office based, 5 days a week, Monday to Friday.

Job Requirements

• Must have excellent Microsoft Word, Excel skills
• Excellent oral and written communication skills
• Post-Secondary Certificate or Diploma, with preference to Business or Sciences

Considered an asset

• 6+ months of office clerical, administrative, reception and/or design support role
• Experience in the utility sector
• Experience in an engineering consulting environment
• Experience in an administrative position

Clerical Job Responsibilities (combination of the below as needed)

• Receptionist responsibilities, including but not limited to, answering main phone line, direct calls, and follow-up with voicemail
• Keep common areas clean & Welcoming
• Mail/Deliver FedEx/UPS/USPS Deliveries (check office mailbox daily if applicable)
• Inventory and Order Office and Breakroom Supplies
• Organize Office Supplies and Storage Areas
• New Hire Desk Set-up
• Clean-up desk area of Offboarded Employees
• Ordering Business Cards and Name Plates
• Clean, Stock, and Organize Breakroom(s)
• Assist with Center Team Building Activities (Slideshows, games, etc.)
• Lunch & Catering Coordination
• New Employee & Visitor Tour (not to be supplements for manager onboarding process)
• Participate with Social Committees
• Support other tasks required by the project and office management team

Technical Job Responsibilities

• Assisting project manager/coordinator with tracking
• Coordinate work with clients, First Nations, Municipalities, Environmental, Archaeology/Heritage, Properties groups, and telecom companies
• Assist communications with clients and other entities with the support of the design team; this may require familiarity with clients’ systems;
• Seek out and determine procedures for submitting document to various stakeholders
• Assist with coordination of the project team; when required, work with Project Lead/Manager to communicate project information to the execution team
• Prepare job planning files, including all related documents needed for design or field visits.
• Assist in creation and maintenance of project documents which may include letters, memos, reports, proposals, and spreadsheet
• Perform data entry to support project delivery; this may require familiarity with clients’ systems.
• Organize and maintain project information which could include RFI's, site instructions and field review reports/memos following appropriate filing structures
• Support project document control needs
• Work with various client specific software and interfaces to extract or submit information

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Workplace Type

This is a fully onsite position in New Westminster,BC.

À propos d'Actalent:

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

La diversité, l’équité et l’inclusion

Chez Actalent, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;
• Le maintien d’un environnement inclusif par une autoréflexion permanente ;
• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;
• L’assurance des opportunités de croissance pour nos gens.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.