Job Description

REPOST

Position: Research Ethics Board Coordinator

File #: 2023-34372

Status: Permanent Full Time

Role Level: Professional Group (PG 09 $38.24 - $47.85) ($74,568 - $93,307.50/annually)

Placement on our salary band will consider previous at-level experience and internal equity, among other considerations.

Dept/Program: Research Ethics, Infrastructure & Oversight, Institute for Better Health

Site: Mississauga Hospital

Hours of work/Shifts: Monday - Friday | 37.5 hours

Posted: October 12, 2023

Internal Deadline: Until Filled

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

Our Values: Compassion, Excellence, Courage

Our Goals: Quality, Access, Sustainability

Our Enablers: People, Education, Innovation, Research

A New Kind of Health Care for a Healthier Community. That’s our mission at Trillium Health Partners (THP), one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, along with several satellite locations, THP serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities, and is a teaching hospital affiliated with the University of Toronto and home to Institute for Better Health.

The Institute for Better Health (IBH) is a critical component of THP Solutions, the research, innovation and revenue generating division of THP driven to find innovative, evidence-based approaches to solving the most complex health care challenges and building a culture of innovation at all levels across THP with our partners beyond our walls. Learn more about our Institute for Better Health here: Institute for Better Health

The Role

The REB Coordinator serves as the primary REB resource for internal and external researchers, internal staff members and our REB membership. The successful candidate will be responsible for managing the day-to-day REB submission, review, approval and oversight tools and processes, managing all REB communications and records, and generating and maintaining REB performance metrics. This is a unique opportunity to be exposed to the community-academic hospital setting and to play a pivotal role in enabling ethical health research within and beyond the walls of Trillium Health Partners.

The Research Ethics Board Coordinator reports to the Manager, Research Ethics, Infrastructure and Oversight.

Role Responsibilities

The successful candidate must demonstrate the following competencies, meet the following qualifications, and demonstrate the ability to take on the following responsibilities:

Competencies:

• Takes ownership, accountability, and responsibility for his/her actions and own performance
• Demonstrates an ability to accept change and manage change effectively
• Seeks new experiences to develop his/her capabilities
• Demonstrates a pattern of self-development and a drive to learn by engaging in formal and informal learning to develop knowledge and technical skills
• Demonstrates integrity, humility, maturity, empathy, and a positive attitude
• Works collaboratively with others to meet goals
• Speaks and writes clearly, concisely, and with impact
• Takes pride in his/her work, balancing quality, capacity and risk
• Demonstrates critical thinking skills
• Seeks out, considers, and integrates the appropriate data, ideas, and experiences to make decisions and solve problems
• Translates ideas and concepts into practical solutions

Responsibilities

• Analyze REB submission material, including protocols and supporting documents to ensure compliance with all applicable research ethics regulations, policies, and procedures.
• Coordinate research ethics review of human subjects research, including management of REB activities such as creation of agendas, minutes, memos, and other research ethics documentation to investigators, and perform post approval monitoring
• Perform quality assurance monitoring of research ethics board submissions
• Enter and support the analysis of REB performance metric data
• Communicate with investigators, assist research staff with REB submission preparation and also assist REB members with information and material required to perform quality reviews
• Develop and provide educational programs for investigators, research personnel, REB members and others to promote institutional compliance with research ethics regulations
• Support the development of new policies and procedures for improvement of program activities, including participation in development and/or refinement of data management tools and process improvement tools (REB submission forms, performance metrics, educational resources)
• Provide training, guidance and feedback to internal/external researchers, study coordinators, physicians, students and staff regarding REB submission processes & requirements;
• Supporting the onboarding and training new REB members
• Supporting key REB projects tied to the programs operational plan
• Other tasks as may be assigned.

Qualifications

• Bachelors Degree in a related field (i.e. Nursing, Biology, Genetics, Psychology etc.) or equivalent combination of education/experience related to research ethics
• Minimum two (2) years’ experience in research ethics or acting as an REB coordinator
• Extensive understanding of human subject research regulations, guidelines, policies and procedures
• Ability to advise and counsel on matters of general research ethics compliance and ethical human participant research practices.
• Excellent written and verbal communication skills
• Strong problem solving and decision making skills
• Must be proficient in MS Office, specifically Excel, Word, Access and Project.
• Demonstrated initiative, independence, organization and productivity

Benefits of working at IBH

• Opportunity to build and nurture a team of health research, innovation and improvement leaders and a culture of service and improvement supported by collaboration and partnership.
• Work with a team and organization that is genuinely invested in both yours and our team’s success, development and growth.
• Many active and ongoing diversity, equity and inclusion activities and committees you can be part of.
• Many active operational initiatives and projects that you can contribute to and leverage in alignment with your personal professional development choices.

Recruitment Process:

The candidate selection and evaluation process will involve the following three (3) components to assess the competencies of potential candidates:

• Intake questionnaire completion
• Pre-Selection Assignment
• 2-part interview:

Building an Anti-Racist, Equitable and Inclusive Team and Why it is Important to Us – A new Kind of Health Care for a Healthier Community:

When we set out to build our vision and future, we connected with and heard from our community - patients, families, visitors, physicians, staff and volunteers. Our plan to create a new kind of health care for a healthier community means advancing health across the hospital, the system and the community and is built on an inter-connected system of care organized around patients - inside and outside the hospital. Recognizing this mission could not be realized without also assessing and investing in our internal practices, culture and processes we are building an organization where everyone at THP feels they belong, their voice matters, and contributes to our collective success. We commit to making systemic fairness a reality for all and are working to ensure that the community we serve is reflected at all levels, and in all professions at THP. Diversity is our strength and we recognize and value teaching and learning we all contribute and benefit from in our environment; our unique lived experiences matter and shape our actions and behaviors. In becoming an antiracist organization, we acknowledge the existence of oppression, racism, bias and complicity, and we have been working steadily to make changes in the way we work to dismantle these barriers. This includes developing and realizing an action plan to advance racial equity and embed anti-racism accountability across IBH, starting with our anti-Black racism priority initiative.

Work Environment:

If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety and are interested in joining our talented team of experts and change agents in administration, science, technology, public health policy and so much more we would like you to join our Better Together team!

Our main offices are located at our Mississauga Hospital; due to the COVID-19 pandemic and the Trillium HealthWorks infrastructure renewal plan, we have successfully transitioned to a hybrid work model. While we do not know exactly what our office of the future will look like, we do know that remote work works and that flexibility is paramount. Our leadership team believes that remote work will be key to helping build an inclusive environment where individuals can contribute their skills and expertise. We plan to continue supporting flexible work arrangements, balancing the need to occasionally go into the office or meet in person for operational requirements.

Important Message for Potential Applicants:

If you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code to consider this opportunity.

As an Equal Opportunity Employer we are committed to providing an inclusive and barrier-free work environment, starting with our hiring processes. If selected to participate in the recruitment and selection process for this opportunity and you need to be accommodated during any phase of the evaluation process, please inform our Human Resources Recruiter to request specialized accommodation(s) that you may require in respect of any materials or processes used to ensure your equitable participation. All information received in relation to accommodation will be kept confidential.

Trillium Health Partners is an equal opportunity employer committed to fostering a healthy, safe and respectful environment for healing, based on our values compassion, excellence and courage. To be Better Together, we commit to fostering a respectful workplace culture that promotes a safe and supportive environment for everyone who provides care, supports caregiving, receives care or visits the hospital.

Applicants must be eligible to work in Canada.

As a condition of employment, we require all staff to be fully vaccinated for COVID-19, in addition to other vaccinations required by the Public Hospitals Act.

We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.