• Job Description

  Req#: A0871-25-0004?language=en&page=208&sort=publicationDateDesc

  Job summary

  We have an opportunity in the Rota team for a Rota Co-Ordinator working part-time (16 hours).You will be part of the Rota team that supports the clinical staff ensuring rotas are up to date and accurate.Full training will be given and you will also need to be computer literate and have good keyboard skills.

  You will be supported by your team leader, and can expect a full training package.

  We do not operate at weekends and bank holidays, and can offer five weeks annual leave rising up to six weeks and an increasing sickness pay package.

  The successful applicant needs to:

  • Demonstrate excellent administration skills.
  • Be Highly motivated, dynamic and organized.
  • Have Attention to detail.
  • Demonstrate Ability to manage multiple tasks ensuring deadlines are met.
  • Demonstrate Ability to work under pressure.
  • Have Good inter personal skills and telephone manner.
  • Be a Problem solver.

  Working Rota (16 Hours)

  • Monday Day Off
  • Tuesday 08:00 - 12:00, 13:00 - 16:00 (7 Hours)
  • Wednesday Day Off
  • Thursday 07:30 - 12:30 (5 Hours)
  • Friday 12:00 - 16:00 (4 Hours)

  Rota Administrator Vacancy (16hrs)

  Main duties of the job

  • Ensure rotas are up to date and accurate.
  • Maintain 6 weeks of rota on system.
  • Flag staffing shortages or areas of concern to Senior Rota Co-ordinator (in SRC absence Rota Implementation Officer).
  • Record staff absences and notify appropriate Managers/Supervisors
  • To action any changes to rotas as required by Rota Implementation Officer/Operations Manager.
  • To complete organisational tasks
  • Work to Standard Operating procedures
  • Communicate with outside agencies for planning
  • To action e-mails
  • To ensure rotas maintain the principle of equity and fairness of workload undertaken across all areas.

  About us

  Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 4 sites with our primary site being a newly purpose built surgery located in Hereford.

  We are a people centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees. We place great value on our staff and offer the NHS Pension Scheme, on-site Occupational Health Services and competitive terms of employment. We offer internal promotion for vacancies and support learning opportunities.

  Our mission is provide highly quality and compassionate primary care.

  Date posted

  16 April 2025

  Pay scheme

  Other

  Salary

  £12.21 to £12.60 an hour £12.21 per hour, rising to £12.60 after a probation period.

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  A0871-25-0004

  Job locations

  Station Medical Centre

  Station Approach

  Hereford

  HR1 1BB

  
  

  Job description

  Job responsibilities

  Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch.

  Job description

  Job responsibilities

  Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch.

  Person Specification

  Qualifications

  Essential

  • A good standard of general education, including:
  • English and Maths at GCSE level or equivalent.
  • A demonstrable commitment to professional development
  • European Computer Driving Licence (ECDL) or equivalent experience

  Desirable

  • European Computer Driving Licence (ECDL) or equivalent experience

  Experience

  Essential

  • Experience of dealing with the public/patients
  • Experience of working with computer packages
  • Administrator experience in an office environment

  Desirable

  • Experience of EMIS clinical system
  • Experience of working in a GP practice or other primary care environment.
  • Experience of telephone call handling

  Qualities/ Attributes

  Essential

  • An understanding, acceptance and adherence to the need for strict confidentiality
  • Ability to use own judgement, resourcefulness and common sense
  • Good attention to detail
  • Ability to work as part of an integrated multi-skilled team
  • Pleasant and articulate
  • Able to work under pressure
  • Able to work in a changing environment

  Knowledge/Skills

  Essential

  • Excellent communication skills
  • Ability to work without direct supervision and determine own workload priorities

  Person Specification

  Qualifications

  Essential

  • A good standard of general education, including:
  • English and Maths at GCSE level or equivalent.
  • A demonstrable commitment to professional development
  • European Computer Driving Licence (ECDL) or equivalent experience

  Desirable

  • European Computer Driving Licence (ECDL) or equivalent experience

  Experience

  Essential

  • Experience of dealing with the public/patients
  • Experience of working with computer packages
  • Administrator experience in an office environment

  Desirable

  • Experience of EMIS clinical system
  • Experience of working in a GP practice or other primary care environment.
  • Experience of telephone call handling

  Qualities/ Attributes

  Essential

  • An understanding, acceptance and adherence to the need for strict confidentiality
  • Ability to use own judgement, resourcefulness and common sense
  • Good attention to detail
  • Ability to work as part of an integrated multi-skilled team
  • Pleasant and articulate
  • Able to work under pressure
  • Able to work in a changing environment

  Knowledge/Skills

  Essential

  • Excellent communication skills
  • Ability to work without direct supervision and determine own workload priorities

  Employer details

  Employer name

  Hereford Medical Group

  Address

  Station Medical Centre

  Station Approach

  Hereford

  HR1 1BB

  
  

  Employer's website

  https://www.herefordmedicalgroup.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Hereford Medical Group

  Address

  Station Medical Centre

  Station Approach

  Hereford

  HR1 1BB

  
  

  Employer's website

  https://www.herefordmedicalgroup.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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