Job Summary

The Contracts Specialist is responsible for preparation, drafting, review and negotiation of incoming agreements,
and development, compilation, and submission of proposals for research, public service, and other contracts
which may be assigned by the supervisor.

The Specialist works independently to assess complex grant. contract and subcontract transactions where
analysis requires an in-depth evaluation of variable factors. This position uses advanced contracts and grants
concepts to manage high volume and high complexity transactions and may review and guide others in the
review of financial and administrative management requirements of research contract and grant proposals,
awards and/or transactions to ensure compliance with institutional and sponsor policies. The Specialist may
review and sign transactions for less experienced staff and may serve as a technical specialist in a particular
area as needed by the department.

During the award negotiation and proposal development process, the Specialist will need to coordinate and
obtain input from faculty and campus offices including Legal Affairs, Risk Management, Privacy, and Department
managers. The Specialist will be responsible for interpreting internal guidance, negotiating inclusion of
stakeholder requirements into agreements, and completing all assignments in a timely and professional manner.
The Specialist is experienced in research administration and is expected to demonstrate the requisite
requirements to sign and approve specified contract and grant agreements in accordance with UC policies and
procedures.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $100,000 - $156,000 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with
comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams,
including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers,
Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for
all pre-award grant activity for the campus.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Five (5) or more years of related work experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational and communications skills.
• Experience researching and interpreting policies or regulations. Knowledge of current compliance regulations relating to research administration.
• Demonstrated experience negotiating contracts or the ability to demonstrate requisite knowledge of contracts to be assigned signature authority.
• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates or other complex concepts in research administration.
• Skill in analyzing information and objectives to define problems, identify relevant issues of concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.
• Demonstrated leadership or resource management skills: ability to coach, mentor, develop others; provide feedback and distribute work.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis.
• Independent judgment, strong organization and communication skills and customer service focus with the ability to set priorities and meet deadlines.
• Proven ability to write reports, prepare presentations or other documents that convey information and ideas to the reader.

Preferred Qualifications

• Experience with all types of award mechanisms, including grants. contracts, subcontracts, cooperative agreements.
• Demonstrated knowledge of distinctions between various contract mechanisms and the ability to interpret the varying objectives and needs of internal and external stakeholders.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting
• principles.
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis and budget development.
• Ability to perform highly complex financial analysis and customized reporting. Preferred
• Ability to interpret policy for others. Knowledge of policies relating to sponsored research, compliance, academic personnel, the appropriate use of University facilities, etc.
• Ability to use a variety of database applications and software.
• Ability to be a team player. Works with OSR staff in identifying areas for improvement in office procedures and policies, and creating and implementing new methods.
• Ability to support change management objectives including ability to learn and process a variety of awards.
• Ability to work independently under heavy pressure and to know when to ask questions.
• Ability to manage the responsibilities of signature authority; considering impact to University, sister campuses, faculty, students, and programs in making significant institutional commitments.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006207 RSCH ADM 4

Job Category

Professional (Non-Clinical), Professional and Managerial, Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work)

Shift

Days

Shift Length

8 Hours