At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

This job is a hybrid role, in the Branchburg, NJ office 2 to 3 days a week.

Responsibilities include all administrative functions for the sales and marketing department: managing calendars, scheduling and booking travel, managing correspondence, processing expense reports, plan department meetings, preparing and editing presentations, handling Webex and conference calls, process expert for SOW/PO & tradeshows and other similar matters.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

• Uses company software to perform assigned work. Uses and understands Microsoft Office Suites and other business-specific software, including Concur, iHUB, BuySmart, Workday, etc.

• Tracks and updates sales roster and distribution lists for marketing and sales.

• Plan and execute executive internal meetings. Professionally interacts with high level executives.

• Travel to Managers Meeting and National Sales meeting.

• Professionally interacts with high level executives.

• May include some support for tracking budget expenditures.

• Consistently handles confidential or business-sensitive information.

• Maintains and manages calendars, including meetings and travel scheduling.

• Proactively identifies and resolves scheduling conflicts.

• Minimum 5 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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