Description

Senior Exhibition Project Manager for Capital Planning—Exhibitions

Museum overview

The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do.

We are committed to creating and cultivating a diverse community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect.

About the role

The Brooklyn Museum seeks a Senior Exhibition Project Manager for Capital Planning. This role requires an energetic, collaborative, and extremely organized individual able to manage the planning and implementation of collection-based installations related to the Museum’s capital projects and other initiatives of the Planning and Architecture department.

This position is funded for a term of 3 years (subject to renewal).

Responsibilities

• Coordinate collection installation projects related to capital projects and initiatives of the Planning and Architecture department playing a key role in ensuring the projects’ successful execution and managing coordination efforts, quality control, and client communication
• Collaborate with colleagues in the Exhibitions department and throughout the Museum to ensure that all project schedules work in tandem
• Oversee the exhibition team for each assigned project, working in close collaboration across departments by managing implementation schedules as well as outlining important milestones and tracking their completion
• Schedule all team meetings as well as regular check-ins related to the implementation of assigned projects
• Act as a liaison to other Museum departments, as well as to external vendors, client representatives, architects/design teams, internal teams, and other external partners, to ensure consistent and timely communication on project progress, milestones, and potential issues
• Use project management best practices, such as detailed project schedules, budgets, and communication platforms
• Monitor activity during installations and troubleshoot any problems that arise during the course of an exhibition gallery prep and installation, alerting the Director of Exhibition Planning to any significant issues
• Maintain the exhibitions work schedule, in collaboration with team leaders from other departments
• Work with the planning team to develop detailed budget estimates as information becomes available, revise initial planning budgets, and report on final project costs
• Monitor actuals versus budgets to ensure that expenses stay within budget, or flag overages in a timely manner
• Draft and negotiate any necessary related agreements
• Manage exhibition records in TMS database
• Help evaluate project risk, work to minimize risk, and bring any concerns about project success to the project director and/or Director of Exhibition Planning when appropriate
• Perform any other duties reasonably related to the functions described above

Qualifications

• Minimum of two years of experience in project management within a museum or gallery setting working on capital projects and/or major collection reinstallations
• Ability to lead and facilitate cross-departmental teams while maintaining a great deal of organization and advance planning
• Ability to work effectively and professionally under pressure while sustaining a high level of attention to detail
• Demonstrated ability to work collaboratively with large teams
• Ability to coordinate multiple projects simultaneously
• Proficiency in Word, Excel, PowerPoint, and Outlook, as well as TMS or similar collection databases
• Experience maintaining project budgets and familiarity with museum operations

Department: Exhibitions

Reports to: Director of Exhibition Planning

Position type: Full-time

Salary: $90,780

Union status: UAW Local 2110

FLSA status: Exempt

Schedule: 35 hours per week, Monday–Friday, 9 am–5 pm

Apply today!

If you have questions about our online application system, get in touch with us at job.application.questions@brooklynmuseum.org.

Qualifications