The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta’s interconnected power grid and also facilitate Alberta’s competitive wholesale electricity market. The AESO strives to foster an inclusive, diverse and equitable workplace where people feel respected and welcomed for who they are, together we deliver high performance and innovative results.

Job Description

If you are a current AESO employee or contractor, please view openings and apply through our internal site at Workday .

We are looking for a talented Senior FOIP and Records Management Analyst to join our team. Reporting to the Manager, FOIP and Records Management, is responsible for providing subject matter expertise in undertaking assessments; facilitating the implementation and integration of; educating on; and influencing others about Information Management (“IM”), access to information, and privacy in compliance with the requirements established under the Records Management Regulation (“RMR”) and the Freedom of Information and Protection of Privacy Act (“FOIP Act”). This senior position will develop recommendations that contemplate accountability, transparency, integrity, protection, compliance, availability, retention, and disposition of AESO information, and will develop relevant practices, procedures, privacy considerations and guidelines. The Senior FOIP and Records Management Analyst will further serve as a liaison between Law and Information Technology to ensure information assets are managed from a holistic perspective.

This role will independently manage the AESO’s response to often complex FOIP requests, including processing such requests. The Senior FOIP and Records Management Analyst will work in collaboration with the Manager, FOIP and Records Management, to influence and promote compliance with Part 2 of the FOIP Act – Protection of Privacy, through education and the provision of advice, in both a contextually-specific and general sense.

This full-time opportunity offers a competitive salary, and a variable pay program. We also have paid vacation and flex time, health and dental benefits, mental health support, a defined contribution pension plan, and learning and development opportunities as part of your overall compensation package. We support a hybrid work environment, where the team is in the office on Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays are flexible for where you work best.

Signs you will enjoy working in this team:

• You thrive in a dynamic environment, identifying changing priorities to help guide and lead change management within the team.

• You have a strong business acumen, combined with the ability to work with internal and external stakeholders in a professional and constructive manner.

• You like working in a diverse atmosphere – our team celebrates our colleagues’ varied backgrounds, experiences, and perspectives.

• Your love for attention to details and organizing has resulted in excellent analytical and problem-solving capabilities.

Accountabilities include but are not limited to:

• Developing and applying program requirements in a manner that recognizes and complies with mandated responsibilities established under the Alberta Records Management Regulation (RMR) and the Freedom of Information and Protection of Privacy Act (FOIP Act).

• Developing records management standards, procedures, and guidelines for the organization.

• Leading analysis of business unit IM needs, related business rules and processes and implementation options in consideration of the applicable RMR and FOIP Act IM obligations:

• Develop and deliver corporate-wide training

• Managing and coordinating activities required to respond to FOIP requests and other public body consultations, including the preparation of recommendations for executive level approval, within legislative timelines.

• Collaborate with the Manager, FOIP and Records Management, in defending AESO decision in relation to complaints and appeals examined under the mediation and inquiry processes established by the Office of the Information & Privacy Commissioner (OIPC).

• Engage in mediation to evaluate complaint and establish a position on allegations of non-compliance; develop a negotiation position and strategy; and influence a resolution between the AESO and the complainants.

• Provide guidance on the provisions of the FOIP Act pertaining to the collection, use, disclosure, retention, correction, and security of personal information. This includes completing Privacy Impact Assessments for any new or changes to existing projects, initiatives, or systems.

What you’ll bring to us:

• Post-Secondary Diploma or Degree in a related area (Records Management, Information Management, Information Technology, Library Sciences).

• Certificate related to Records Management (i.e., Certified Records Manager (CRM) or Information and Records Management Certificate Graduate).

• University-level certificate/diploma related to FOIP access and privacy (i.e., University of Alberta IAPP Program).

• Completion of GoA FOIP course stream (Access, Privacy, FOIP Administration) and CIPP/C certification considered an asset.

• Minimum of 8-10 years of experience in a related role, ideally within a public sector or arm’s length organization where the RMR and the FOIP Act was applicable.

• Strong written and oral communication skills, including anticipating the needs of business partners and external stakeholders when presenting information and effectively communicating complex concepts for a non-technical and non-subject matter audience.

• Demonstrated knowledge of the functions and applications of Microsoft 365 and Enterprise Content Management (ECM) systems.

Application deadline: April 2, 2024

#LI-Hybrid

If you are contacted for a pre-screening and/or interview, please advise of any accommodation measures required to enable you to fully participate. Information received relating to accommodation measures will be addressed confidentially.

The Alberta Electric System Operator is unable to accept unsolicited agency resumes.

The Alberta Electric System Operator, and its members, officers, employees and agents (collectively, the "AESO") is committed to protecting personal information provided to it. When you submit your personal information to the AESO for the purpose of pursuing employment with the AESO, the collection, use and disclosure of personal information is in accordance with the provisions of the Freedom of Information and Protection of Privacy Act (FOIP Act) of Alberta.

As noted, the AESO is mandated to maintain the safe and reliable operations of the provincial power grid. As part of meeting its obligations, the AESO may require the successful candidate to undergo a criminal background check for the position. This collection of personal information for the purposes of a check will be conducted in accordance with Section 33 of the FOIP Act.