• Job Description

  Req#: H9050-25-1137?language=en&page=92&sort=publicationDateDesc

  Job summary

  An exciting opportunity has arisen within the Gastroenterology Team in Wrexham Maelor Hospital, for an enthusiastic and experienced Senior Administrator. The post holder will be an integral member of the team and will provide high-level administration support.

  The post-holder will need to have previous Medical Secretary Experience, possess excellent time management skills, be well organised and have the ability to prioritise workload demands to meet strict deadlines, whilst producing work to the highest standards. The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals.

  The post holder will be responsible for the guidance, supervision and direction of the admin team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager.

  Main duties of the job

  The post-holder must also have the ability to work both independently and as part of a team, using discretion, judgement and initiative. Excellent written and verbal communication skills are essential, together with a keen eye for detail, with the ability to process and generate urgent and routine correspondence.

  The Candidates must be able to maintain patient confidentiality, and ensure a high standard of customer care at all times. It is essential that the successful candidate has a flexible approach to work, to meet the demands of the service.

  The ability to speak Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply.

  About us

  If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

  Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

  Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

  Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

  Date posted

  22 April 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  050-AC173-0325-A

  Job locations

  Wrexham Maelor Hospital

  Croesnewydd Road

  Wrexham

  LL13 7TD

  
  

  Job description

  Job responsibilities

  You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

  Job description

  Job responsibilities

  You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

  Person Specification

  Qualifications

  Essential

  • NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3Diploma in Medical administration or equivalent medical secretary experience
  • RSA /OCR level 3 or equivalent experience or qualification in typing
  • ECDL or equivalent experience

  Desirable

  • Management qualification or working towards
  • NVQ 3 Customer Service
  • ILM Level 2 (or working towards) relevant equivalent qualification.

  Experience

  Essential

  • Experience of coordinating administration activities.
  • Experience of working as a medical secretary
  • Experience of organising workload and people

  Desirable

  • Previous NHS Experience

  Skills

  Essential

  • Excellent communication skills
  • Advanced typing skills
  • Will work unsupervised
  • Excellent organisational skills
  • Will prioritise own workload
  • Minute taking experience

  Desirable

  • Welsh speaking

  Knowledge

  Essential

  • Evidence of Continual Personal development
  • Knowledge and ability to use Microsoft office applications

  Desirable

  • ESR Self Service (or equivalent experience using it)

  Personal Qualities

  Essential

  • Good team working ethic.
  • Enthusiasm and commitment
  • Proactive and positive attitude.
  • Be innovative to meet the challenges of a changing organisation
  • Customer focused approach

  Other

  Essential

  • If required be able to travel between sites if relevant to the demands of the post

  Desirable

  • Welsh speaker

  Person Specification

  Qualifications

  Essential

  • NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3Diploma in Medical administration or equivalent medical secretary experience
  • RSA /OCR level 3 or equivalent experience or qualification in typing
  • ECDL or equivalent experience

  Desirable

  • Management qualification or working towards
  • NVQ 3 Customer Service
  • ILM Level 2 (or working towards) relevant equivalent qualification.

  Experience

  Essential

  • Experience of coordinating administration activities.
  • Experience of working as a medical secretary
  • Experience of organising workload and people

  Desirable

  • Previous NHS Experience

  Skills

  Essential

  • Excellent communication skills
  • Advanced typing skills
  • Will work unsupervised
  • Excellent organisational skills
  • Will prioritise own workload
  • Minute taking experience

  Desirable

  • Welsh speaking

  Knowledge

  Essential

  • Evidence of Continual Personal development
  • Knowledge and ability to use Microsoft office applications

  Desirable

  • ESR Self Service (or equivalent experience using it)

  Personal Qualities

  Essential

  • Good team working ethic.
  • Enthusiasm and commitment
  • Proactive and positive attitude.
  • Be innovative to meet the challenges of a changing organisation
  • Customer focused approach

  Other

  Essential

  • If required be able to travel between sites if relevant to the demands of the post

  Desirable

  • Welsh speaker

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Betsi Cadwaladr University Health Board

  Address

  Wrexham Maelor Hospital

  Croesnewydd Road

  Wrexham

  LL13 7TD

  
  

  Employer's website

  https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

  Employer details

  Employer name

  Betsi Cadwaladr University Health Board

  Address

  Wrexham Maelor Hospital

  Croesnewydd Road

  Wrexham

  LL13 7TD

  
  

  Employer's website

  https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice