Job description

Job responsibilities

Procurement strategy development: Procurement policy, procedure alignment and category sourcing process development

• Provides support to the senior managers in developing the contract portfolio.
• In accordance with above establishes and maintains a needs-based segmented supply base.
• Ensures that current and developed sourcing practices and processes conform to overall trust and national procurement policies.
• Establishes local measures to ensure end user conformance to policies and procedures.
• Where necessary trains end users in the application of these procedures.
• Handles all queries and issues relating to specific procurement processes and procedures.
• Observes and enforces purchasing ethics.
• Ensures adherence to and understanding of purchasing policies and procedures in order that purchasing standards are upheld.
• Suggests and works with senior colleagues on process improvements e.g. Introduction of more efficient working methods and is responsible for the implementation and adherence on site.
• Under the guidance of the senior colleagues implements systems to monitor supplier performance and informs the procurement manager of this performance.

Procurement strategy execution: Site-specific end user requirements identification, coordination and supply service delivery

• Liaise closely with the end-users in determining their requirements so as to provide early input into the sourcing process.
• Negotiates local or regional contracts in conjunction with the relevant category tower.
• Advises end users of suitable items of acceptable quality at the most cost effective prices.
• Raises the spend visibility of items purchased to enable their placement on contract.
• Ensures that end-users requirements are sufficiently detailed in an appropriate format
• Accountable for the timely delivery of procurement projects, including implementation, contractual delivery, also ensuring associated catalogue management and ordering processes are agreed to support an efficient requisition to pay process.
• Follows up on all outstanding orders and takes appropriate action.
• Invoke conditions of purchase against defaulting suppliers.
• Identify/action cost reduction programmes/procedures.
• Administers the tendering system.
• Assumes overall authority and accountability for the buying function including specifying the type, quality and volume of categories ordered.
• Compiles and submits monthly work reports to the procurement manager.

Supply base management: Supply base optimisation, market knowledge assimilation, analysis and application

• Analyses data related to macro environment, market sectors, suppliers and categories.
• Reviews prices in market place and develops knowledge on industry characteristics and trends in order to optimise organisational operational expenditure (opex) spend.
• Monitors changes/new developments/operating conditions/market capacity and quality issues.
• Undertakes or arranges ad-hoc purchasing studies or investigations into suppliers, materials and costs where appropriate.
• Builds cost models to determine the should-cost and total cost of ownership (TCO) of supplier commodities to support supplier negotiations.
• Recommends potential sources of supply from knowledge of market, existing supplier service levels, and competitive sources of supply.
• Introduces new suppliers to the business as appropriate and proactively investigates opportunities to take advantage of developments within the supply market.
• Takes cognisance of and action requests from end-users and suppliers for the adding and/or removal of items to contracts and informs contract management accordingly.
• Develops and implements strategies for negotiations with suppliers.
• Elevates certain activities to procurement specialists on categories that strategic category management is actively handling.
• Works within the business supply chain policy and procedure framework to optimise the organisations supply base.
• Gives due consideration to recommendations from key stakeholders with regards to social and economic considerations.

Stakeholder relationship management: Local procurement stakeholder relationship development

• Promotes interaction between end-users and suppliers to ensure supplier development and appreciation of end-user requirements.
• Establishes and maintains effective supplier relationships with suppliers, so that the benefits of better communication and understanding may be reaped by the company.
• Monitors supplier delivery and quality performance and reports findings to the procurement manager.
• Addresses performance issues with suppliers where appropriate.
• Keeps the end-users informed regarding the latest issues involving their requirements and the influences that external forces could have on their situation.
• Liaise with end users/stakeholders.
• Facilitates communication and information flow between end-users and the supply market.
• Identifies benchmarking opportunities.

People management and leadership: Supports Category Manager with team leadership, capacity building and performance coaching

• Aligns team goals/ways of working and approach to overall procurement strategy and plans team tasks/work schedule according to priorities.
• Delegates work to colleagues as appropriate and provides guidance on how purchase requisitions should be tackled.
• Provides local training of support staff where required.
• Initiates and develops standard procedures and methods catering for the effective performance of the buying team.
• Ensure systems, policies and procedure adherence.
• Motivates and coaches site based team as appropriate.
• Embeds the team communication approach.

Job responsibilities

Procurement strategy development: Procurement policy, procedure alignment and category sourcing process development

• Provides support to the senior managers in developing the contract portfolio.
• In accordance with above establishes and maintains a needs-based segmented supply base.
• Ensures that current and developed sourcing practices and processes conform to overall trust and national procurement policies.
• Establishes local measures to ensure end user conformance to policies and procedures.
• Where necessary trains end users in the application of these procedures.
• Handles all queries and issues relating to specific procurement processes and procedures.
• Observes and enforces purchasing ethics.
• Ensures adherence to and understanding of purchasing policies and procedures in order that purchasing standards are upheld.
• Suggests and works with senior colleagues on process improvements e.g. Introduction of more efficient working methods and is responsible for the implementation and adherence on site.
• Under the guidance of the senior colleagues implements systems to monitor supplier performance and informs the procurement manager of this performance.

Procurement strategy execution: Site-specific end user requirements identification, coordination and supply service delivery

• Liaise closely with the end-users in determining their requirements so as to provide early input into the sourcing process.
• Negotiates local or regional contracts in conjunction with the relevant category tower.
• Advises end users of suitable items of acceptable quality at the most cost effective prices.
• Raises the spend visibility of items purchased to enable their placement on contract.
• Ensures that end-users requirements are sufficiently detailed in an appropriate format
• Accountable for the timely delivery of procurement projects, including implementation, contractual delivery, also ensuring associated catalogue management and ordering processes are agreed to support an efficient requisition to pay process.
• Follows up on all outstanding orders and takes appropriate action.
• Invoke conditions of purchase against defaulting suppliers.
• Identify/action cost reduction programmes/procedures.
• Administers the tendering system.
• Assumes overall authority and accountability for the buying function including specifying the type, quality and volume of categories ordered.
• Compiles and submits monthly work reports to the procurement manager.

Supply base management: Supply base optimisation, market knowledge assimilation, analysis and application

• Analyses data related to macro environment, market sectors, suppliers and categories.
• Reviews prices in market place and develops knowledge on industry characteristics and trends in order to optimise organisational operational expenditure (opex) spend.
• Monitors changes/new developments/operating conditions/market capacity and quality issues.
• Undertakes or arranges ad-hoc purchasing studies or investigations into suppliers, materials and costs where appropriate.
• Builds cost models to determine the should-cost and total cost of ownership (TCO) of supplier commodities to support supplier negotiations.
• Recommends potential sources of supply from knowledge of market, existing supplier service levels, and competitive sources of supply.
• Introduces new suppliers to the business as appropriate and proactively investigates opportunities to take advantage of developments within the supply market.
• Takes cognisance of and action requests from end-users and suppliers for the adding and/or removal of items to contracts and informs contract management accordingly.
• Develops and implements strategies for negotiations with suppliers.
• Elevates certain activities to procurement specialists on categories that strategic category management is actively handling.
• Works within the business supply chain policy and procedure framework to optimise the organisations supply base.
• Gives due consideration to recommendations from key stakeholders with regards to social and economic considerations.

Stakeholder relationship management: Local procurement stakeholder relationship development

• Promotes interaction between end-users and suppliers to ensure supplier development and appreciation of end-user requirements.
• Establishes and maintains effective supplier relationships with suppliers, so that the benefits of better communication and understanding may be reaped by the company.
• Monitors supplier delivery and quality performance and reports findings to the procurement manager.
• Addresses performance issues with suppliers where appropriate.
• Keeps the end-users informed regarding the latest issues involving their requirements and the influences that external forces could have on their situation.
• Liaise with end users/stakeholders.
• Facilitates communication and information flow between end-users and the supply market.
• Identifies benchmarking opportunities.

People management and leadership: Supports Category Manager with team leadership, capacity building and performance coaching

• Aligns team goals/ways of working and approach to overall procurement strategy and plans team tasks/work schedule according to priorities.
• Delegates work to colleagues as appropriate and provides guidance on how purchase requisitions should be tackled.
• Provides local training of support staff where required.
• Initiates and develops standard procedures and methods catering for the effective performance of the buying team.
• Ensure systems, policies and procedure adherence.
• Motivates and coaches site based team as appropriate.
• Embeds the team communication approach.

Person Specification

Education/Training/Qualifications

Desirable

• CIPS qualified or a willingness to work toward the qualification.

Work Experience

Essential

• Significant experience of a purchasing/contracting working environment
• Ability to lead a multi-disciplinary team to collaborate towards a shared goal

Desirable

• Detailed knowledge of advanced procurement methods and techniques

Knowledge/Skills/Abilities

Essential

• High standard of communication and presentation
• Confident stakeholder management skills
• Strong understanding of contract and procurement law

Desirable

• Understanding of supplier relationship management & supply chain management
• Strong understanding of the principles and application of category management

Education/Training/Qualifications

Desirable

• CIPS qualified or a willingness to work toward the qualification.

Work Experience

Essential

• Significant experience of a purchasing/contracting working environment
• Ability to lead a multi-disciplinary team to collaborate towards a shared goal

Desirable

• Detailed knowledge of advanced procurement methods and techniques

Knowledge/Skills/Abilities

Essential

• High standard of communication and presentation
• Confident stakeholder management skills
• Strong understanding of contract and procurement law

Desirable

• Understanding of supplier relationship management & supply chain management
• Strong understanding of the principles and application of category management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Bristol NHS Trust

Address

Southmead Hospital

Southmead Road

Bristol

BS10 5NB

Employer's website

https://www.nbt.nhs.uk (Opens in a new tab)