Description

The Senior Associate, AP and AR is responsible for the full-cycle process for Accounts Receivable, Accounts Payable, and Claims. The Senior Associate reviews and approves invoices, approves payment proposals, mentors staff, creates procedures, and maintains Accounts Payable and Accounts Receivable records in compliance with the Company's financial policies and procedures. This position addresses tight deadlines and a multitude of accounting activities including performing the day-to-day financial transactions, including verifying, classifying, computing, posting, and recording AP and AR data.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Weekly, review approximately 100 AP and AR invoices to validate coding and approvals
• Weekly, actively follow up with internal team members to ensure invoices are approved timely
• Weekly, review approximately 300 claims invoices, ensure they are imported with proper GL coding, and then paid according to the weekly payout schedule
• Review and approve the recording of customer payments and supplier payments in financial system of record
• Ensure corporate credit card transactions are imported into the financial system of record, and assist employees as needed to help complete expense reports
• Ensure expense reports are approved timely and paid out according to the Company's defined schedule
• Monthly ensure that intercompany balances are reviewed and settled before month-end
• Reconcile statements, reconcile clearing accounts, and ensure the month-end close process is complete on time for each company
• Monthly, review the AP Aging and AR Aging with management and propose action to handle outstanding balances
• Support direct report(s) by answering questions and aiding where needed
• Monitor direct report(s) task lists, performance, time, and attendance
• Display initiative by quickly establishing new procedures/processes in a constantly changing and expanding environment
• Understand our growing customer and supplier population, and request updates to customer or supplier profiles as necessary
• Exhibit flexibility and willingness to support team members and related departments when needed
• Respond promptly to urgent requests from stakeholder departments and/or senior management
• Additional duties and special projects as assigned by immediate supervisor

Requirements

• High School Diploma or Equivalent
• 4-year degree in Accounting, Business, or related field is preferred
• 2 years' Accounts Payable and/or Accounts Receivable experience
• Ability to handle confidential information in a discreet, professional manner
• Must be detail oriented
• Must exhibit initiative and a high level of ownership
• Ability to effectively collaborate and communicate well with all stakeholders
• Effectively balance priorities and meet tight deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skill
• Excellent Microsoft Office, especially Excel and Outlook