Sr. Executive Assistant - Chief Information Security Office (CISO)
Whippany, NJ

As a Barclays Sr. Executive Assistant - Chief Information Security Office (CISO), you will be providing comprehensive Executive Assistant and Personal Assistant support to the Managing Director – CISO, as well as support members of their team on key projects and initiatives. In this high exposure role, you will interact with a diverse spectrum of people in a wide variety of situations as required. You will plan, pre-empt and manage the requirements and commitments of the Managing Director - CISO and their team.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

What will you be doing?

• Learning and understanding the business area to be able to provide a view on prioritisation.
• Scheduling appointments and ensuring the Managing Director is always in the correct place, on-time, and with all relevant papers.
• Booking all travel arrangements and accommodation and organise itineraries, this includes balancing the relative priorities and commitments of the manager and Barclays Business.
• Organizing a wide range of meetings and functions at internal/external venues which may involve influential contacts globally. Liaise with internal/external contacts, visiting and vetting locations, agreeing dates, menus, prices.
• Managing weekly team meetings including taking minutes and maintaining all logistics.
• Compiling agendas, prepare briefs, prepare meeting materials, attend a wide variety of meetings, take and transcribe minutes and undertake any necessary follow up actions.
• Undertaking a wide variety of other administrative duties e.g. expenses, room bookings etc.
• Supporting on the creation of documents for key meetings and any follow up actions.

What we’re looking for:

• Office suite, including advanced Microsoft Word, Excel, PowerPoint, and Outlook.
• The candidate will have worked for a MD level individual and in support of a large, global organization across multiple time zones.
• Knowledge of budgets/cost centres, project tracking, and reporting

Skills that will help you in the role:

• Has an understanding of Barclays operational environment.
• Ideally the candidate will be proficient in the following applications - SAP e-Expenses, HR online tools, ‘e’procurement for PO raising and OM (organisation Management)

Where will you be working?

At Barclays, we are proud to be redefining the future of finance and here at Whippany we are defining the future of the workplace and the future of the way we work and live. We are creating a unique community, one of four strategic tech-enabled hubs that will redefine opportunity for everyone who works here. Whatever you do at Whippany, you’ll have every chance to build a world-class career in this world-class environment.