Job Summary

With a high degree of autonomy, the Staff Council Coordinator has sole responsibility for all operational aspects of Staff Council (SC), a part of RIT’s shared governance system. The SC Coordinator manages the SC office and provides continuity within a body of ever-changing membership and leadership. The SC Coordinator interacts broadly across the RIT community, conveying a positive and professional image of Staff Council. The SC Coordinator supports the leadership team, including the chair, vice chair, and executive committee, while providing logistical assistance to standing committees for smooth and efficient operations.

The incumbent will regularly work with high-level administrators, including the President, Vice Presidents, AVPs, and Deans, and will serve as the primary point of contact for Staff Council. The incumbent will work with confidential information, interpret policy, coordinate the office workflow and various processes, and serve as a resource to the RIT community for questions relating to Staff Council. The incumbent must be able to work independently under minimal guidance, set priorities, independently propose solutions to problems requiring innovation and creativity, and exercise good judgment and discretion.

Reports to SVP, Finance & Administration; is supervised by the Chair of Staff Council. This is a full-time, 32-35 hour/week, 12-month position.

Job Responsibilities

• Provides administrative leadership/coordination for the Staff Council Office. This includes coordinating overall information/communication and workflow processes, assisting in determining and implementing office process improvements to improve efficiency and effectiveness of the office, serving as primary point of contact for the office with key stakeholders, ensuring activities conform to established goals and activities, coordinating timelines/deliverables, and conducting related analysis as needed.Oversight and reconciliation of the SC budget, which includes posting, monitoring, and reconciling operating and event budgets.
• Schedules all full Staff Council and SC Executive Committee (EC) meetings: establishes bi-weekly meeting calendar; reserves locations and secures space; schedules and confirms presenters; develops and distributes meeting agendas; manages related documentation; obtains and distributes all meeting materials; records minutes; highlight information which is distributed campus-wide; tracks and follows up with campus colleagues on issues raised at meetings.
• Provide logistical assistance and guidance to support the execution of their plans-of-work as needed.

• Working with the SC Elections Committee to facilitate annual member and leadership elections, including constituent alignment, nominations, and voting; new-member orientation; and changeover.
• Working with the SC Constituent Engagement and Programming Committee to plan and execute programming including the annual Staff Appreciation Day and picnic. This includes coordination with President’s office, marketing and communication of the event to all RIT staff, making all necessary purchases and oversight of event budget.
• Maintaining a log of policies, which tracks updates and review dates, informing the SC Policy Committee of policies that need to be reviewed.
• Provides direct administrative and project support to the SC Chair. Duties include but are not limited to: meeting arrangements, notetaking, and follow up of all old and new business items as directed by SC Chair.
• Leads and administers annual Presidential Awards for Outstanding Staff processes: co-chairs selection committee; solicits nominations; gathers, manages and distributes nominee support materials; schedules nominee interviews; coordinates all logistics for award ceremony and reception, including creation of ceremony script and presentation; coordinates recipient dinner at Liberty Hill.

Required Qualifications

• Associate’s degree or equivalent experience
• 5 years of administrative, office, programmatic experience.
• An equivalent combination of education and experience may be considered.
• Self-starter
• Excellent writing and communication skills
• Excellent time management and organizational skills
• Familiarity with Microsoft Office suite
• Familiarity with event scheduling software
• Ability to work independently
• Ability to maintain confidentiality
• Adaptability – supervisor changes every 1-2 years
• Demonstrated ability to work well with people across all levels of the organization with a wide range of constituencies in a diverse environment

Preferred Qualifications

• Familiarity with Oracle, Workday, Event Management System (EMS), Drupal, Qualtrics, Lenel, Google Suite
• Experience in higher education
• Experience with RIT organization, systems, and processes
• Experience with project management

Required Minimum Education Level

Associates or Equivalent Experience

Work Location

Hybrid — Remote/On-campus

Wage Band

115H

FLSA Category

Non-exempt

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

Staff Council is one of the four governance groups whose representatives constitute the voting members of RIT's University Council. Staff Council is comprised of five (5) representatives from each of RIT’s six (6) voting blocks. Blocks are apportioned to departments and divisions based on the number of staff in each unit and representatives are a combination of exempt and non-exempt staff.

The Staff Council objective as a shared governance body is to open the lines of communication to and from the RIT community. The Council understands that its own recommendations may not be followed; however their ideas and thoughts will have been heard. By serving as a communications conduit for staff, Staff Council will be a catalyst for positive change within the Institute.

The Council will ensure that all staff are informed of the matters pertinent to their professional lives at RIT. This is not a union or bargaining unit. Rather, it is an effort to establish a system that will include staff as full partners with faculty and students, in the governance of RIT.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum

16

Hourly/Salary Maximum

27