The Park District is currently recruiting for two (2) Temporary Accounting Assistants, one will be assigned to Accounts Payable and the other to the Payroll Division. These positions will be working out of the Administrative HQ in Oakland, CA.

The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.

OUR MISSION:

EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.

OUR VALUES:

Respect – We honor the land we steward, each other, and the park visitors we serve.

Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.

Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.

Responsiveness – We communicate openly, honestly, and reliably.

Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

Under general supervision, performs a variety of technical and accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, payroll, and/or grants; and performs related duties as assigned.

All areas: Work is performed in accordance with established policies, procedures, or techniques; operates a personal computer and other standard office machines; interprets and applies regulations, policies, contracts, and precedents; communicates with District employees, supervisors, managers, outside vendors, and other jurisdictions; performs arithmetic calculations.

Payroll: Prepares bi-weekly payroll for processing; audits electronic timecards and reviews personnel change forms for completeness and accuracy, budget coding, compliance with MOU’s, policies, and procedures; maintains employee payroll records; W-2 reporting, updates tax withholdings, exemptions, payroll deductions, disability payment integration, leave accruals, and direct deposit instructions; complies with Federal, State, and court-ordered garnishments, reconciles and transmits withholdings to benefit providers and initiates payment; calculates FLSA overtime and retroactive payments and adjustments to ensure accurate compensation; provides documentation for State unemployment audits; prepares complex calculations and reports in response to internal and external requests for payroll information; assists employees and supervisors with timecards to promote accuracy and compliance with MOU’s; secures confidential employee information.

Accounts Payable: Audits purchase card requisitions, expense reports, purchase order requisitions, and petty cash replenishment requests; reviews, evaluates, and processes invoices for payments to vendors, Federal, State, and other jurisdictions; reviews descriptions, confirms coding to chart of accounts and purchase order, reviews for appropriate approvals and supporting documentation, compliance with District policies and procedures; audits, calculates, and reconciles sales use taxes in accordance with State guidelines; disburses checks to vendors; researches and resolves vendor and employee inquiries and issues; maintains documents for 1099 reporting; records electronic funds transfer payments and prepares journal entries..

Accounts Receivable: Reviews invoice requests for proper account coding and completeness; processes invoices for posting, printing, record keeping, and distribution; monitors and communicates with departments and customers status of outstanding invoices and maintains payment documentation; interfaces, audits, and posts Point of Sale (POS) transactions from third party reservation and recreation software into District’s financial system; prepares and processes bank deposits or cash receipts; prepares and posts approved accounts receivable batches and journal entries; reconciles bank accounts and maintains cash and investment records; researches and corrects transaction discrepancies.

Grants: Administers and maintains financial records for grant and bond projects; tracks grant expenditures and contract reporting requirements; coordinates grants-related financial data; reviews project accounts for proper coding and funding status designations; prepares journal entries for corrections; maintains schedules and detailed documentation to support requests for reimbursement from granting agencies.

Budget: Assists with the preparation, distribution, and monitoring of the annual operating and capital budgets; prepares budget performance reports; processes budget transfers; and provides accounting assistance for assessment districts.

OTHER FUNCTIONS & DUTIES:

Composes routine correspondence; establishes and maintains files; researches and extracts data and other information; posts and maintains journals; processes and monitors capital asset inventory; and performs related duties as assigned.

Experience: Two years of experience in financial record-keeping and accounting.

Substitution: A Bachelor’s degree from an accredited college or university with major course work in a related field may be substituted for one year of the required experience.

• Must pass a Level 2 Background Check.

• Depending on work location and assignment, possession of a valid California Class C Driver’s License may be a condition of initial and continued employment.

Knowledge of: governmental accounting principles and practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to: work independently and exercise sound judgment; make accurate arithmetic calculations; research, evaluate, and interpret policies, regulatory guidelines, and precedents; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.

Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.

Selection Process: Qualified applications meeting the minimum qualifications will be forwarded to the hiring manager for review. Applications with the most relevant qualifications will advance to the selection interviews.

Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.