Job description

Job responsibilities

The duties and responsibilities of the Training Project Officer role for Haxby Group Training may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Management Team, dependent on current and evolving workload and staffing levels:

• Support coordination of identified projects within the remit of Haxby Group Training (HGT) as the Primary Care Workforce and Training Hub (PCWTH) for Humber and North Yorkshire (HNY), including; working closely with other team members, liaising with stakeholders and contacts, advertising available offers, handling queries, coordinating training activities and timetables, creating/maintaining required documentation and data spreadsheets, representing at meetings and events, reporting and evaluation.
• Assisting with a variety of projects as appropriate, supporting development of new business opportunities regionally, nationally and internationally.
• Developing and maintaining key links between HGT/PCWTH and other stakeholders such as educational establishments or organisations; NHS organisational bodies; non-NHS establishments; other practices; business clients; and other providers.
• Providing appropriate advice, guidance and signposting to external contacts and clients.
• Planning and facilitating agreed educational opportunities, events and programmes within the scope of identified projects and workstreams.
• Working closely with other members of the HGT team and key Haxby Group staff to ensure high quality educational provision.
• Inter-professional liaison and facilitation of effective learning opportunities for multi-disciplinary external and internal students and trainees.
• Coordinating/supporting participation in events, careers fairs, roadshows and promotional activities.
• Maintaining suitable records of communications, reports and other activities, ensuring others have appropriate access as required, utilising Information Technology to maximum benefit.
• Being aware of key performance requirements and targets for any projects, schemes and training commitments being delivered by HGT or the PCWTH and ensuring they are met in a timely manner.
• Producing audit results and other evidence to support current work and forward planning.
• Assist with or produce reports, regarding training activities within the PCWTH and other educational provision by or supported by HGT.
• Identifying and assessing future and current training opportunities and needs, to inform new projects and workstreams.
• Attending meetings and collaborative groups with external stakeholders as required.
• Planning and participating in meetings, taking minutes as required.
• Providing or presenting information to internal and external audiences, stakeholders and contacts.
• Strengthening links and communication between departments and teams within Haxby Group regarding education and training, working closely with clinical teams, Managers, the HR team and the Finance team.
• Pro-actively working to support development of the PCWTH, growth of HGT, and any other training opportunity or business run/developed by Haxby Group, following policy and procedures.
• Having due regard to need, time and financial factors when forging or maintaining links with external organisations.
• Assist with the gathering of statistics and information as required.
• Providing support to other members of the team as required.
• Undertaking additional tasks as required within your role.

Job responsibilities

The duties and responsibilities of the Training Project Officer role for Haxby Group Training may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Management Team, dependent on current and evolving workload and staffing levels:

• Support coordination of identified projects within the remit of Haxby Group Training (HGT) as the Primary Care Workforce and Training Hub (PCWTH) for Humber and North Yorkshire (HNY), including; working closely with other team members, liaising with stakeholders and contacts, advertising available offers, handling queries, coordinating training activities and timetables, creating/maintaining required documentation and data spreadsheets, representing at meetings and events, reporting and evaluation.
• Assisting with a variety of projects as appropriate, supporting development of new business opportunities regionally, nationally and internationally.
• Developing and maintaining key links between HGT/PCWTH and other stakeholders such as educational establishments or organisations; NHS organisational bodies; non-NHS establishments; other practices; business clients; and other providers.
• Providing appropriate advice, guidance and signposting to external contacts and clients.
• Planning and facilitating agreed educational opportunities, events and programmes within the scope of identified projects and workstreams.
• Working closely with other members of the HGT team and key Haxby Group staff to ensure high quality educational provision.
• Inter-professional liaison and facilitation of effective learning opportunities for multi-disciplinary external and internal students and trainees.
• Coordinating/supporting participation in events, careers fairs, roadshows and promotional activities.
• Maintaining suitable records of communications, reports and other activities, ensuring others have appropriate access as required, utilising Information Technology to maximum benefit.
• Being aware of key performance requirements and targets for any projects, schemes and training commitments being delivered by HGT or the PCWTH and ensuring they are met in a timely manner.
• Producing audit results and other evidence to support current work and forward planning.
• Assist with or produce reports, regarding training activities within the PCWTH and other educational provision by or supported by HGT.
• Identifying and assessing future and current training opportunities and needs, to inform new projects and workstreams.
• Attending meetings and collaborative groups with external stakeholders as required.
• Planning and participating in meetings, taking minutes as required.
• Providing or presenting information to internal and external audiences, stakeholders and contacts.
• Strengthening links and communication between departments and teams within Haxby Group regarding education and training, working closely with clinical teams, Managers, the HR team and the Finance team.
• Pro-actively working to support development of the PCWTH, growth of HGT, and any other training opportunity or business run/developed by Haxby Group, following policy and procedures.
• Having due regard to need, time and financial factors when forging or maintaining links with external organisations.
• Assist with the gathering of statistics and information as required.
• Providing support to other members of the team as required.
• Undertaking additional tasks as required within your role.

Person Specification

Physical Requirements

Essential

• Able to undertake the requirements of the post.

Desirable

• Reliable.
• Flexible.
• Excellent attendance record

Knowledge / Qualifications / Skills

Essential

• Experience of leading on or coordinating/supporting projects delivery.
• Strong IT skills with good knowledge of Excel and Word.
• Excellent communication skills, both written and verbal.
• Strong writing and record keeping skills for reports and documents.
• Excellent customer service skills.
• Strong administrative, organisational and time-management skills.
• Familiarity and ability with tech-based delivery methods (e.g. virtual meetings and webinars)
• Ability to meet targets and deadlines.
• Ability to work to high standards of accuracy.
• Understand and observe strict confidentiality.

Desirable

• Experience of working in a health or care industry.
• An interest in Primary Care.
• Experience working within a training environment.
• Degree or Higher Diploma in a relevant field.

Competencies / Qualities / Attributes

Essential

• Experience of supporting successful projects or programmes.
• Ability to plan, multi-task and manage time effectively.
• Work well under pressure.
• Sound decision maker.
• Able to work both as a team member and unsupervised.
• Able to use own initiative.
• Be self-motivated.
• Hard working and willing
• Flexible and adaptable, able to work according to changing need
• Enthusiastic
• Commitment to personal development.

Desirable

• Ability to present complex information to a variety of audiences.

Other

Essential

• Able to work at the desired times.
• Flexibility of hours for cover.
• Good sickness record.
• Car driver and access to transport.

Desirable

• Clean driving licence
• Non-smoker.

Physical Requirements

Essential

• Able to undertake the requirements of the post.

Desirable

• Reliable.
• Flexible.
• Excellent attendance record

Knowledge / Qualifications / Skills

Essential

• Experience of leading on or coordinating/supporting projects delivery.
• Strong IT skills with good knowledge of Excel and Word.
• Excellent communication skills, both written and verbal.
• Strong writing and record keeping skills for reports and documents.
• Excellent customer service skills.
• Strong administrative, organisational and time-management skills.
• Familiarity and ability with tech-based delivery methods (e.g. virtual meetings and webinars)
• Ability to meet targets and deadlines.
• Ability to work to high standards of accuracy.
• Understand and observe strict confidentiality.

Desirable

• Experience of working in a health or care industry.
• An interest in Primary Care.
• Experience working within a training environment.
• Degree or Higher Diploma in a relevant field.

Competencies / Qualities / Attributes

Essential

• Experience of supporting successful projects or programmes.
• Ability to plan, multi-task and manage time effectively.
• Work well under pressure.
• Sound decision maker.
• Able to work both as a team member and unsupervised.
• Able to use own initiative.
• Be self-motivated.
• Hard working and willing
• Flexible and adaptable, able to work according to changing need
• Enthusiastic
• Commitment to personal development.

Desirable

• Ability to present complex information to a variety of audiences.

Other

Essential

• Able to work at the desired times.
• Flexibility of hours for cover.
• Good sickness record.
• Car driver and access to transport.

Desirable

• Clean driving licence
• Non-smoker.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Haxby Group (Hull)

Address

Kingswood Medical Centre

10 School Lane

Kingswood

Hull

HU7 3JQ

Employer's website

https://www.haxbygroup.co.uk/ (Opens in a new tab)